ASSISTANT BUSINESS ADMINISTRATOR

Position Type :

Administration / Business Manager

Date Posted : 9 / 4 / 2024

9 / 4 / 2024

Location : District (BO)

District (BO)

Date Available : 10 / 1 / 24

10 / 1 / 24

Closing Date : 9 / 15 / 24

9 / 15 / 24

Additional Information : Show / Hide

Position Summary : Assist the Business Administrator in the efficient administration of the district's business affairs, goal setting and financial decision-making in such a way as to provide the best possible educational services with the financial resources available.

Supervises : Business Office Staff

Qualifications : BA / BS in Business, Accounting, Finance or related field. Valid NJ certificate or Certificate of Eligibility to serve as a School Business Administrator required.

Minimum of ten years' experience in accounting / finance. Knowledge of school district accounting, budget preparation, grants management, payroll, purchasing, CSI software and insurance preferred.

Ability to supervise staff. Required criminal history background check, proof of U.S. citizenship or legal resident alien status, meets NJ Residency requirements.

Proficiency in the use of a computer application appropriate for accounting, payroll, word processing and spreadsheets. Demonstrate excellent initiative, personal integrity and business ethics.

Ability to communicate effectively both orally and in writing.

Essential Duties :

• Assists the BA in the preparation of the annual school budget and helps with the administration of all phases of the budget throughout the year.
• Assists in keeping accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code and board policy.
• Assists the BA with carrying out all business operations for the district with primary oversight of accounts receivable, accounts payable, payroll, benefits and transportation departments
• Handle accounting for state and federal programs as well as local grants. Assist in the preparation of all grant applications.
• Act as primary liaison for annual audit. Prepare all corresponding documentation and analysis.
• Assists in procurement of supplies and equipment for the district in accordance with law and board policies.
• Assists the BA in overseeing the operation and maintenance of school facilities and custodial, grounds and maintenance services.

Helps to maintain required reports.

• Assists in the efficient operation of the district's food services program; ensures that procedures are in accordance with law and regulations.
• Assists in administering the district's insurance / risk management program.
• Attends meetings and training sessions, representing the school district and accurately recording items that must be handled by the district.
• Assists in the oversight of the preparation of the district payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits.

Also assists with implementing hospitalization, major medical and other types of board approved employee benefit plans.

• Coordinates all Non Public meetings, oversees distribution of funds and related expenditures.
• Performs other duties as assigned for the efficient operation of the Business Office to increase effectiveness and reduce costs for the ultimate benefit of the education program.

Work Traits

• Maintains confidentiality as required and appropriate.
• Demonstrates initiative, independence and decision-making appropriate to the performance tasks of this position.
• Makes efficient use of time and resources available.
• Provides well organized, accurate work.
• Demonstrates ability to prioritize task and to change priorities, as appropriate, to meet the needs of the job.

Evaluation

The performance of this position will be evaluated annually in accordance with the provisions of the Board's policy on evaluation.

Work Environment

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.