Sr. Executive Assistant

Sr. Executive Assistant

Description -

Job Summary

Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.

This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations.

The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel.

The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.

The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Responsibilities

• Perform advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization.
• Handle advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing / editing executive presentations.
• Take ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments.
• Act as a gatekeeper, screening and prioritizing phone calls and emails, and responding to routine inquiries on behalf of executives.
• Manage all aspects of executive travel, including international trips, visa applications, and managing travel budgets.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality protocols.
• Generate statistical and analytic reports for strategic planning in the administrative function.
• Act as a primary point of contact between upper executive-level employees and internal / external stakeholders.
• Coordinate administrative work within the department / division, while collaborating with other departments / divisions.
• Supervise entry-level executive assistants or administrative support staff.

Education & Experience Recommended

High School Diploma / General Education Diploma (GED) / Higher Secondary education or commensurate work experience or demonstrated competence.

Typically has 8+ years of related work experience, preferably in senior / advanced general administrative support, office services, or a related field.

Preferred Certifications

Knowledge & Skills

• Administrative Support
• Calendar Management
• Customer Relationship Management
• Event Planning
• Executive Information Systems
• Expense Reports
• Google Workspace
• Microsoft SharePoint
• Office Management
• Organizational Charts
• Proofreading
• Travel Arrangements

Impact & Scope

Impacts multiple departments and leads large, cross-division functional teams or projects.

Complexity

Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc.

These may be subject to change and additional functions may be assigned as needed by management.

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