Responsibilities
The Executive Assistant to the CEO will :
- Provides overall confidential executive administrative support while anticipating and being proactive to the needs of the CEO.
- Manages a complex and busy calendar for the CEO which includes scheduling meetings, notifying meeting participants of schedule changes, and prioritizing meetings.
- Acts as a liaison between the CEO and senior management, clients, and all external contacts; understands which issues are urgent and prioritizes in order of importance.
- Creates client presentation decks and other meeting materials for the CEO.
- Manages the CEO’s Board obligations and ensures the CEO is prepared for each Board meeting.
- Maintains a strong understanding of the business including financial terminology; has a good understanding company products, strategies, and organizational structure.
- Coordinates travel arrangements including air, hotel, transportation, and other details for the CEO’s domestic and international travel.
- Prepares written communication pieces on a variety of subjects, meets with department heads and other key managers to obtain input, writes concise communication pieces and presents to the CEO.
- Serves as Project Manager for a variety of special assignments as designated by the CEO; which includes establishing objectives, preparing project timelines, determining priorities, managing time, and completing projects within the established deadline.
- Provides general reception for the CEO ensuring visitors and callers are greeted in a professional and courteous manner while screening incoming calls and visitors.
- Performs related duties as assigned.
Qualifications :
- At least 6 years of high-level administrative experience with at least 3 years’ experience as an Executive Assistant to a C-level executive.
- Prior experience in financial services required.
Desired Skills :
- Experience dealing with C-Suite as well as their fast pace & ever-changing schedules.
- Excellent writing skills with the ability to prepare a variety of communication materials.
- Excellent analytical skills with the ability to quickly and efficiently prepare reports.
- High level of professionalism and ability to handle confidential information with discretion.
- Extremely organized with the ability to prioritize work, multi-task and work independently.
- Excellent MS Office skills including Word, Excel, Outlook and PowerPoint.
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