Responsibilities
- Answer telephones, direct calls, and take messages.
- Greet and welcome visitors and maintain the organization's visitor log.
- Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.
- Complete and distribute shipping documents and UPS labels; generate appropriate reports.
- Assist with basic administrative tasks such as data entry, filing, and office supply management.
- Order office supplies, and make service order calls for office equipment, weekly or as needed.
- Make travel arrangements for personnel, as needed.
- Maintain the organization's calendars.
- Attend and contribute to all required meetings.
- Support the team with other clerical duties as needed.
Requirements :
- High school diploma or equivalent.
- Previous experience as a receptionist or in a similar administrative role is a plus.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multi-task and prioritize in a fast-paced environment.
- Friendly, positive attitude with strong customer service skills.
- Bilingual - Spanish a plus
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