Contract Project Coordinator I

Description

JOB SUMMARY

Responsible for tracking, monitoring and auditing projects business goals. Attends pre-construction, pre-bid, pre-consultant and progress meetings.

Provides general oversight for subcontractor utilization tracking for projects as well as explain all documents relating to subcontractors.

Maintains a positive working relationship with internal and external stakeholders. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Reports

• Prepares reports for each project and informs construction supervisors of goal progress.
• Responsible for preparing monthly reports for the Good Neighbor Ambassador Program, demonstrating money spent through the program to companies who are certified.
• Responsible for calculating and summarizing historical Bid on Proposal (BOP) data for internal and external reports.
• Audits DBE goals on EPA funded projects and prepares annual reports.
• Ensures Sewer District compliance with Water Pollution Control Loan Funds (WPCLF) requirements through communication. Responsible for tracking EPA / DBE goals that have a WPCLF and verify goals are met.

Meeting Attendance

• Responsible for presenting at pre-bid meetings to explain how the program functions.
• Attends pre-construction and monthly progress meetings for each project to inform the status of goals, if improvements are needed and offers recommendations.

Application Software

Enters, tracks and adjusts pay applications of each project, assuring that the project is utilizing certified subcontractors and that goals (MBE / WBE / SBE) are being met by the contractors.

Projects

• Responsible for tracking capital projects when they are approved.
• Evaluates bid documents for the two lowest bidders and submits a bid evaluation.
• Evaluates information against the B2G program. Ensures subcontractors are being paid.
• Responsible for monitoring pending data and utilization plans for the Sewer Districts contracts with subcontracting goals.

Customer Service

• Provides customer service to organizations in the program.
• Communicates with user departments, vendors, contractors and the general public to resolve inquiries and complaints and to explain program policies.
• Performs other duties of a similar nature as may be required.

MINIMUM JOB REQUIREMENTS

EDUCATION

• Candidate must possess bachelor's degree, preferably in Business Administration, Engineering Technology or a related field.
• Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.

EXPERIENCE

Candidate must possess two (2) years of project management experience. Experience must include accounting, budget management and recordkeeping

OTHER REQUIREMENTS

KNOWLEDGE, SKILLS AND ABILITIES

• Candidate must be able to analyze information and make appropriate recommendations, operate throughout all levels of the organization, and provide exceptional customer service.
• Candidate must be able to prioritize assignments and meet prescribed deadlines.
• Candidate must have the ability to read and interpret bid specifications, applications, contracts and related documents.
• Candidate must possess professional business acumen.
• Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.
• Candidate must possess strong public speaking skills.
• Candidate must be proficient in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Candidate must be able to formulate solutions and resolve issues in a timely manner.

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, possess numerical intelligence, organize, problem solve, have resilience and perform tasks.

Physical work will need to be performed, such as balancing, bending, climbing, crouching, driving, feeling, kneeling / squatting, reaching, sitting, standing, talking, typing and walking.

Repetitive movements will need to be performed such as simple grasping, power grasping and fine manipulation with one or both hands.

Ability to push, pull and lift from floor to waist, waist to shoulder or floor to shoulder up to 20 lbs. on an occasional basis may be necessary.

Position will require visual demands of accommodation, color vision, depth perception, far acuity and near acuity. Ability to withstand faint to moderate noise exposure for fifteen minutes or longer on an infrequent basis is required.

Exposure to environmental conditions such as extreme cold / heat (non-weather related), outdoor work, vibrations and wet / humid conditions is encountered in this position.

Pay Range : USD, Commensurate with Experience

$56,580 - $70,726

Our Equal Employment Opportunity Statement

Our Accessibility Statement

Our Education Equivalencies Policy

Our Employee Benefits & Wellness Programs

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life / work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies.

This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER : The information outlined in this job description indicates the general nature and type of work performed by employees within this classification.

It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.