ACCOUNTS PAYABLE SPECIALIST
Job Classification : Non-Exempt
Reports To : Assistant Controller
JOB SUMMARY : To maintain the property's accounts payable function. Coordinates the direct billing function for tenants. Collects and follows up on collection of bills.
Sets up tenant records including billing schedules.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES : NOTE : Goodman Realty Group may unilaterally change the requirements of this job description at any time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These include, but are not limited to, the following :
Processes all invoices, for multiple entities, as received, via data entry and Excel uploads.
Ensures proper coding with accounting guidelines.
Ensures proper back-up & authorization.
Verifies pricing & extensions.
Verifies calculates funding availability and needs
Completes Cash reports after each check run.
Pays all invoices on the approved company schedule.
Ensures that all monthly contracts, leases, and utilities are paid on time and discounts are taken.
Ensures all invoices are received and recorded to appropriate time period.
Manages all recurring payable lists and transactions.
Processes all checks with invoices and purchase requisitions.
Makes online payments and processes manual checks.
Processes manual, void checks and additional check requests, as needed.
Maintains separate manual check book in excel for manual, void, and regular check runs.
Establishes weekly & monthly plans to ensure required payments are issued on time.
Month end closing tasks to include corrections to previous transactions and pulling information for accounting team
Reviews all vendor statements monthly.
Maintains all Vendor files, (Creation, edits and inactivity) plus any reconciliations needed.
Prepare Credit Applications and Get W-9s from Vendors
Annual review and Issuance 1099's.
Manage and transact Work orders.
Close each check run and submit outstanding work order report.
Scans copies for electronic Tenant Cam files and retrieves as needed for Tenant Cam Reconciliations
Files and maintains neat, organized files of all accounts payable.
Prepares all bills with supporting documentation for data entry into accounting system by billing deadline
Reviews multiple reports to verify and issue monthly billing statements on all tenant accounts using the commercial billing process.
Issues monthly utilities billing statements to separate 3rd party billing companies, used by tenants.
Copies checks to data entry backup of paid files.
Researches and follows up on payment shortages and overages.
Must be comfortable with researching and reconciling ledger accounts to be able to collect timely.
Informs direct supervisor of any discrepancies or inconsistencies.
Offers timely, accurate, and friendly responses to all tenant and employee requests.
Offers timely, accurate, and friendly responses to all customer, employee, and vendor requests.
Perform other dutiesprojects as assigned
Job Posted by ApplicantPro
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