Law Firm Administrator

The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding.

This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment.

The administrator will ensure the firm's financial health, manage human resources, oversee office operations, and maintain high standards of client service and regulatory compliance.

Key Responsibilities :

Financial Management :

• Oversee and manage the firm’s financial operations, including budgeting, forecasting, and financial reporting.
• Handle accounts payable and receivable, payroll, and the billing process with accuracy and efficiency.
• Collaborate with external accountants to ensure compliance with tax regulations and financial reporting standards.
• Monitor financial performance, identify cost-saving opportunities, and implement strategic financial initiatives.

Human Resources :

• Lead recruitment, onboarding, and retention efforts for both legal and support staff.
• Manage employee benefits, compensation packages, and performance evaluations.
• Maintain employee records.
• Ensure compliance with employment laws and foster a positive workplace culture.
• Address employee relations issues with discretion and professionalism, facilitating conflict resolution when necessary.

Office Management :

• Ensure smooth day-to-day office operations, including managing office supplies, equipment, and vendor relationships.
• Implement and maintain office policies and procedures that promote efficiency and professionalism.
• Coordinate with IT to ensure the firm’s technology infrastructure is reliable and secure.
• Create a professional office environment that reflects the firm’s high standards.

Strategic Planning :

• Assist in the development and execution of the firm’s strategic goals.
• Provide insights and recommendations based on analysis of firm performance.
• Work closely with partners to identify and pursue growth opportunities, including potential practice expansions.

Client Relations :

• Ensure exceptional client service by overseeing client intake processes and maintaining accurate client records.
• Address client concerns promptly and professionally, ensuring effective communication between clients and the legal team.
• Support the firm’s reputation for excellence by ensuring client interactions are handled with the highest level of professionalism.

Marketing and Business Development :

• Support the firm’s marketing initiatives, including online presence, client outreach, and networking events.
• Assist in organizing and managing business development activities that promote the firm’s services.
• Maintain and update the firm’s website and social media profiles to reflect the firm’s brand and values.

Qualifications :

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 5-7 years of experience in law firm administration or a similar role, preferably in a mid-sized firm.
• Polished and professional demeanor, with strong interpersonal and communication skills.
• Proactive, self-starter with the ability to anticipate needs and handle multiple tasks simultaneously.
• Extensive knowledge of financial management, human resources, and office operations.
• Proficiency in legal management software, Microsoft Office Suite, and accounting software.
• Discretion in handling confidential information and matters.
• Strong problem-solving skills and the ability to thrive in a fast-paced environment.

Preferred Skills :

• Experience in legal compliance, risk management, and client relations.
• Knowledge of law firm billing practices and financial systems.
• Experience in marketing and business development within a legal setting.

Working Conditions :

• Full-time position with the possibility of extended hours during busy periods.
• This position is in the office and occasional travel for meetings, conferences, or client events.
15 days ago