Project Manager - I

Job Summary

The Project Manager - 1 is the single point of accountability for the end-to-end execution of assigned Capital projects in the range of $1M to $5M and may execute projects up to $10M.

The Project Manager - 1 is the single point of accountability for the end-to-end execution of assigned Capital projects in the range of $1M to $5M and may execute projects up to $10M.

Working with leadership, technology, maintenance, operations, engineering, safety and quality, the Project Manager is accountable to the site(s) for capital projects implementation, status reporting and optimal utilization of site team / external engineering in compliance with site(s) and corporate work processes.

Project Manager in IFF implies the position is Leverageable meaning she / he could be responsible for several projects across multiple sites in a country, small projects and is Site Minor Program Leader at the same site

Responsibilities / Description :

• Coordinates with Project Sponsor and Divisional Engineering Director to develop Business Objectives Letter.
• Leads and provides input into developing the project objectives.
• Coordinates with the Site Engineering Manager / Regional Engineering Manager to develop project execution strategy and priorities to support achievement of business objectives.
• Coordinates with Finance to develop project economic model to support project justification and prioritization.
• Provides leadership for an effective and cohesive team by ensuring roles and responsibilities are clearly understood, team member workloads are reasonable, cross-function communications are adequate for both internal and external members.
• Works with high performing teams from an external engineering partner.
• Regularly engages the project steering team to ensure alignment with business and functional direction, seek help with issue resolution and provide status updates throughout the project's execution.
• Defines and analyzes Key Performance Indicators to ensure overall performance expectations for the project are met and communicates results to the steering team and appropriate functional leaders.
• Works with Process Engineers / Manufacturing Technology for developing strong Basic Data.
• Works with project team and engineering leadership to identify appropriate design deliverables.
• Ensures all the required EHS (Environmental, Health & Safety) reviews are held, and Process Safety Management (PSM) requirements are incorporated into the facility design and installation.
• Engages Process Hazard Analysis experts when needed
• Understands Front-End Loading (FEL) process.
• Leads the team in identifying non-cap alternatives or lower capital options, evaluating scope options, conducting risks analyses, and developing mitigation plans.
• Leads project gatekeeping reviews.
• Engages early and independently with Sourcing organization during FEL to align on Contracting and Procurement strategies.
• Drives the use of preferred vendors / suppliers and alliances partners.
• Ensures site personnel are staffed and prepared for commissioning, pre-start-up reviews, and start-up of the new facilities, including training, procedure updates, maintenance records updates, qualification plans etc.
• Ensures schedules are aligned with supply chain and operations / maintenance needs, such as Turn-Arounds (TARs), to determine when outages are available if necessary.
• Responsible for the safe execution of all field construction activities leveraging, when needed, Construction Management through Engineering contractors.
• Prepares preliminary construction safety plan.
• Applies Life Saving Principles and applicable EHS standards.
• Actively pursues continuous improvement in EHS and pursues the interdependent state of project team.
• Leads Job Safety Analysis / Safe Work Permit development and "toolbox" meetings prior to contractor work
• Performs meaningful safety audits and tracks safety observations.
• Runs constructability reviews and integrates findings in Scopes of Work.
• Works with procurement to set up and execute bid meetings.
• Can develop and maintain a construction schedule.
• Manages contractor adherence to scopes of work.
• Develops detailed cost estimate following Estimating Guidelines requirements.
• Structures the estimate using the appropriate scope breakdowns e.g., Design Areas, WBS (Work Breakdown Structure), construction packages.
• Develops and maintains integrated project schedule.
• Runs critical path analysis to adjust project team efforts and keep project on track.
• Prepares funding requests and establishes baseline forecasts for monthly capital and non-cap expenditures.
• Provides monthly Cost Control and update Forecast according to real progress vs plans.
• Ensures only changes consistent with the business and project objectives are approved.

Requirements :

• Bachelor or master's degree in Process or equivalent technical experience in Engineering fields : Process / Chemical Engineering, Mechanical, Electrical, Bio-Tech, Food Technology Engineering
• Good understanding of the Stage Gated Model of Capital Execution process (CEP)
• Demonstrated Ability to effectively self-manage and prioritize multiple Tasks
• Demonstrated Ability to lead and work effectively with diverse Teams
• Minimum 5 years of experience in capital project management and implementing projects in active operating / production areas
• Good oral and written communication skills in English

Training / Certifications :

• Construction Safety Rules & Regulations (OSHA 510 or equivalent)
• Project Manager Professional (PMP) Certification is a plus

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