Office Coordinator, Part time

WHY DEPT®?

We are pioneers at heart. What this means, is that we are always leaning forward, thinking of what we can create tomorrow that does not exist today.

We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating.

Our culture is big enough to cope and small enough to care. Meaning, that with people across 20+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive.

While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients' problems, no matter where you are in the world.

About You

Are you a tech-savvy self-starter with an inexplicable need to keep everything in its place and clean? Do you want a job where your primary focus is ensuring the happiness of your amazing coworkers (keeping the coffee pot full and the fridge stocked, making sure their computers and network are running smoothly, etc.

We are looking for a part-time Office Coordinator for our Chicago office that can help us do just that!

Essential Functions and Responsibilities :

The Office Coordinator’s primary responsibility is to oversee office operations and procedures while creating and cultivating a positive, engaging and psychologically safe environment where employees are heard, cared for and kept up to date on important company and office news.

Specific responsibilities include :

• Office / kitchen inventory (making sure we have all of the supplies, food, etc. needed)
• Organization / cleaning (emptying / running the dishwasher, cleaning coffee pots and food containers as needed, keeping the office tidy)
• Leading local social events (arranging happy hours, office outings, etc.)
• POC for any and all onsite meeting needs including but not limited to coordinating details for Board meetings, ordering breakfast / lunch for executive meetings, etc.
• Coordinating local volunteer initiatives
• Managing weekly lunch order to encourage employees to utilize office
• Welcoming visitors and getting new employees settled in the office
• New hire setup (configuring laptops and setting up workspaces)
• Coordinate, organize, and distribute deliveries and mail
• Ad hoc projects (shipping gifts / merch, decorating the office, tech troubleshooting, installation
• Keeping a pulse on office morale and amplifying any team questions or concerns to the People team

The Office Coordinator will also have the opportunity to assist in greater company projects with the People team, bandwidth permitted.

Job Requirements and Qualifications :

• 1+ year(s) administrative experience
• Ability to juggle many roles
• Accuracy / high attention to detail
• Proven ability to manage a budget
• Proficient in Google Drive
• Proficient in Excel would be a plus
• Excellent verbal and written communication skills
• Commitment to fostering a psychologically safe environment

Schedule

• Part-time : 24 hours per week, with some flexibility for Exec off-sites, events, etc.
• In office only
• Location : One South Wacker, 1 S Wacker Dr #2250, Chicago, IL 60606

WE SUPPORT YOU BEING YOU :

DEPT® is an equal opportunity employer (EOE). We believe our work is its best when our people feel safe and free to be themselves.

We’re committed to an inclusive and barrier-free recruitment and selection process and workplace, regardless of anyone’s lived experience, race, color, religion, sex, national origin, age, disability, and genetic information.

So tell us about any accommodations you need. It’s totally confidential and only used to make sure you feel fully supported at every step.

DEPT® participates in E-Verify, meaning your Form I-9 information will be sent to the federal government to confirm you are authorized to work in the U.S.

We are a company passionate about . Our hope is that you can feel good about the contributions DEPT® is making to the world and we always have an open door for your ideas in making the world a better place.

DEPT® is a pioneering technology and marketing services company that creates integrated end-to-end digital experiences for brands such as Google, KFC, Philips, Audi, Twitch, Patagonia, eBay and more.

Its team of 2,500+ digital specialists across 30+ locations on 5 continents delivers pioneering work on a global scale with a boutique culture.