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Job Type
Full-time
Description
Possibility for Remote Friday's!*
A few things about us
Welcome to our company! We're the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100.
Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA / FSA, Life & AD&D, vision and dental benefits, and 401k.
Come join us and be a part of something amazing!
Requirements
Job Responsibilities :
Leadership
- Exhibit leadership skills while assisting with complex issues.
- Coach team members on proper expectations / guidelines and successful completion of assignments.
- Train and oversee employees involved in billing functions.
- Direct assigned tasks and provide assistance as needed.
- Work closely with project teams to analyze project costs
Review Credit Hold & Deposit Items
- Oversee the execution of the 72-hour completion window for credit holds.
- Delegate new requests in 24 hours and monitor that deposit requests are being paid and sent to the correct place.
Review Invoice Posting Data
Review and organize folder contents, preliminary bucket, past due / near past due, Specialist's postings, cancelled invoices for re-entry, deleted invoices.
Review Statement Data
- Confirm completion of all assigned items via Statement log.
- Review assignments completed by the Specialist's and Lead.
Review Rent Data
- Review rent data for accuracy.
- Confirm all known rent data is posted.
- Resolve complex issues resulting from operations.
Review Payroll
Review payroll postings and dates.
Review Utilities
- Determine current load and analyze Specialist work load.
- Audit current postings and what needs to be posted.
Reporting
- Oversee the use of Pagero (OCR) and implement any necessary changes that may be necessary to enhance it's use within the business.
- Assist / prepare 1099 year-end reporting
- Oversee EDI automation within the area as suppliers are onboarded
- Assist / oversee Subcontractor automation onboarding in conjunction with AP Analyst.
- Oversee reports regarding cash flow; ensure correct payments are made in a timely manner.
- Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Analyze expense reports and other invoices for accuracy and eligibility for payment.
- Verify payments before the controllers' signatures are added by reviewing checks and vouchers.
- Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
- Ensure proper maintenance, filing, and storage of records in case of audits.
- Perform other related duties as assigned.
Job Requirements :
- High school education or equivalent
- 7+ years managing Accounts Payable
- 5+ years leadership experience
- Proficiency in fully integrated ERP systems
- Advanced proficiency in systems background, transaction invoice processing, and Microsoft 365 Applications
- Excellent communication skills for effective collaboration and leadership
- Understanding of GAAP accounting principles
Preferred Qualifications :
- Associate's Degree in Business, Accounting, or related field.
- Experience in Flooring Installation or Construction Management is a huge plus.
Join a growing team. We value innovative minds and flexibility.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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