Program Coordinator - SPF

Program Coordinator - SPF

Job ID : 321765

Location : South Mountain Comm College

Full / Part Time : Full Time

Regular / Temporary : Regular

Salary Range

$22.06 - $28.67 / hourly, DOE

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Funding Information

This is a grant funded assignment with a projected end date of 06 / 30 / 2025 with renewal based on available funds and the needs of MCCCD.

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School.

Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution.

Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

South Mountain Community College is seeking a highly organized and detail-oriented Program Coordinator to support the Behavioral Sciences Department. This key coordinator position is integral to the smooth operation and success of the department and will provide direct support to department leadership, including the Program Coordinator, Occupational Program Director (OPD), and Division Chair.

The Program Coordinator supports the Behavioral Sciences Department at a community college by providing essential administrative, research, and program coordination functions. Responsibilities include conducting basic research and analysis, assisting with program planning and implementation, supporting faculty and students, and ensuring day-to-day operational efficiency. The role may involve supervising or providing lead direction to staff, maintaining accurate program records, preparing reports and materials, and ensuring compliance with institutional policies and procedures. The position operates under general supervision and requires strong organizational, communication, and analytical skills.

Essential Functions

Program Coordination & Operations - 25%

Plan, organize, and execute program activities to ensure smooth daily operations of the Behavioral Sciences Department.

Coordinate faculty schedules, meetings, events, student activities, and departmental logistics.

Serve as liaison between internal and external stakeholders, including advisory boards, vendors, and community partners.

Administrative & Transactional Support - 20%

Manage daily operations, forms, contracts, schedules, and records in both digital and physical formats.

Provide direct support to department leadership by preparing reports, correspondence, and program materials.

Ensure compliance with institutional policies, procedures, and accreditation standards.

Data Management, Research & Reporting - 15%

Collect, maintain, and analyze data on program outcomes, student success, course offerings, and enrollment trends.

Compile data for program evaluation, accreditation, and institutional reporting.

Conduct basic research to support program planning and decision-making.

Faculty & Student Support - 15%

Act as primary point of contact for faculty, staff, and students regarding program-related needs.

Assist with faculty hiring, onboarding, evaluation documentation, and student-related communications.

Resolve routine issues and ensure program information is accessible.

Budget & Procurement - 10%

Monitor departmental budgets, track expenditures, and process purchasing and procurement requests.

Assist with financial recordkeeping and compliance with fiscal policies.

Supervision & Training - 5%

Provide lead direction to support staff or student workers, including assigning tasks, reviewing work, and offering feedback.

Assist with hiring, onboarding, and training of new employees and student workers.

Event Coordination & Outreach - 5%

Support the planning and execution of department events, orientations, workshops, and workforce training programs.

Assist in developing promotional materials and communication strategies for outreach initiatives.

Other Duties as Assigned - 5%

Perform additional responsibilities in support of the department's goals and operational needs.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in education, business or public administration, or a directly related field and one (1) year of experience in researching information, gathering data, performing preliminary analysis and preparing reports.

OR

Associate's Degree from a regionally accredited institution in education, business or public administration, or a directly related field and three (3) years of experience in researching information, gathering data, performing preliminary analysis and preparing reports.

OR

High School Diploma / GED from a regionally accredited institution in education, business or public administration, or a directly related field and five (5) years of experience in researching information, gathering data, performing preliminary analysis and preparing reports.

Desired Qualifications

A. Three or more years of experience in program coordination, student services, academic support, or administrative functions.

B. Demonstrated experience conducting basic research, data gathering, and preliminary analysis to support program development and reporting.

C. Experience using student information systems (e.g., Banner, PeopleSoft) and proficiency with Microsoft Office Suite, Google Workspace, or similar tools.

D. Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

E. Excellent written and verbal communication skills , including experience preparing reports, presentations, and outreach materials.

F. Experience providing customer service or front-line support to students, faculty, or the public.

Special Working Conditions

Work Environment :

Primarily performs duties in an indoor office setting within an academic environment. May occasionally attend department events or meetings across campus.

Physical Requirements :

Sedentary work : Involves prolonged periods of sitting.

May require occasional lifting of materials weighing up to 10 pounds.

Frequent use of a computer, keyboard, and telephone; repetitive hand / wrist motions.

Work Schedule :

Standard business hours with occasional need for flexible scheduling to support program activities, student events, or deadlines.

Communication Demands :

Regularly required to talk, hear, and see in order to perform essential functions and communicate with faculty, students, staff, and external stakeholders.

Technology Use :

Must be comfortable using office software, communication platforms, and college systems to manage documents, data, and program communications.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications . All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Open Until Filled

1st review of applications will be on 09 / 08 / 2025

Applications received after this date may not be reviewed.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321765&PostingSeq=1

jeid-27b4d3041a42354eb90ba92e44b42fc5