Administrative Assistant-Executive Support

Job Description

Job Description

All About Hamilton Health Center

Hamilton Health Center (Hamilton), established in 1969, is the only Federally Qualified Health Center (FQHC) within a 30-mile radius of Harrisburg, PA and continues to grow using a holistic and comprehensive approach to being patient centered.

The mission of Hamilton is to improve the health of Central Pennsylvania’s residents by delivering high quality, respectful and patient-centered health and related social services that promote access, treatment, education, and prevention regardless of health, economic, or insurance status.

Our vision is that every member of our community, regardless of their ability to pay or their insurance status, receives holistic, quality health care needed to create a healthy community.

For over 50 years we have been true to these words. As part of our team, you will work alongside a dedicated team that cares and values those we serve.

Benefits offered : In addition to your base pay, you may also be eligible to receive in accordance with our Employee Handbook :

• Generous Paid Time Off that may include 19 PTO days, 7 paid Federal Holidays and 1 Birthday holiday for full time employees.
• Medical, Dental & Vision Insurance.
• Company Paid Life Insurance.
• Retirement Plan Enrollment Options.
• Employee Assistance Program.
• Benefits pro-rated in accordance with FTE status and with Employee Handbook.

Job Summary :

The Administrative Assistant will ensure the efficient operation of the Administration Offices and management team. The position is responsible for providing high-level administrative support by conducting research, handling confidential information requests, and performing clerical functions such as preparing correspondence, answering phones, receiving visitors, arranging conference calls, and scheduling meetings while maintaining complex schedules.

Essential Duties and Responsibilities :

• Coordinates the preparation of agenda, notes, handouts, and other materials needed by the Executive Team.
• Handles confidential and sensitive materials.
• Maintains the central filing system, electronically and hard copies.
• Maintains office equipment in the administrative office.
• Coordinates and develops Orientation Schedules, Training, and Competency Assessments as requested.
• Assists in maintaining Provider Manual, Policies and Procedures.
• Supports provider credentialing and privileging workflow and compliance.
• Provides direct clerical support to leadership as assigned by Administrative Supervisor or Executive Team

Minimum Education / Certifications : High School Diploma or an equivalent required. Associate degree preferred.

Minimum Work Experience : Minimum two years’ secretarial or administrative assistant experience with experience in healthcare preferred.

This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position.

All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.