Assistant Business Manager

Job Description

Job Description

Grow your career with a fast growing and stable company. Join a team that values you and wants you to succeed. Enjoy your workday alongside others with high ethics.

We have a proven record of training and promoting. We’re a family operated business with a culture based on respect, listening, fairness, strong values, and accountability.

If you would like to be among others who share this ethos, let’s talk to see if we’re a good fit. Email or call to start a dialog or simply go straight to completing an application.

VOLVO CARS WALNUT CREEK and VOLVO CARS DUBLIN are rising to the top thanks to the amazing people on our team that contribute their skills, effort, and positive attitude.

Our growth and internal promotions have opened up new opportunities in nearly every position.

Assistant Business Manager at our store is involved with many areas and is ideal for someone with experience in dealership business office roles who wants to continue to learn and likes to take on projects where they can have a positive impact.

Summary / Objective

The Assistant Controller reports the financial condition of the total dealership to the CFO / Controller / General Manager regularly and accurately.

Provides sales and expense analyses summarizing potential problem areas and opportunities for improved profitability relative to monthly and annual forecasts.

Administers a loss review program and maintains loss reserves for contingent liabilities and trade receivables. Manages the insurance and audit programs for the dealership.

Essential Functions

• Prepares a complete financial statement monthly according to dealership guidelines and within each manufacturer's format and time frame
• Ensures that all manufacturer accounts, including warranty claims, rebates, interest protection, and co-op advertising are current and accurate
• Interprets the financial statement and the daily operating control (DOC) regularly and informs the Controller / CFO / General Manager of developing trends
• Prepares budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans
• Participates in the preparation of short- and long-term financial forecasts for the dealership
• Provides department managers with detailed financial and management reports
• Maintains an effective cash management system that forecasts cash funds and makes recommendations for the profitable use of excess cash
• Directs assessment of depreciation rates to apply to capital assets
• Review the general ledger and scheduled accounts. Notes any unusual entries and investigates
• Reviews the reconciliation of general ledger accounts with outside sources to ensure proper bank reconciliation, reserve accounts, factory payable, and floor plan payable
• Stays abreast of tax code revisions and advises general management regarding any operational adjustments needed to accommodate revisions
• Ensures compliance with all applicable government finance regulations, including but not limited to filing and / or maintaining required forms, payroll taxes and deposits, income taxes, retirement plan records,
• Administers a loss review program and maintains loss reserves for liabilities and trade receivables
• Prepares and processes all insurance claims
• Coordinates annual audit (or review) and physical inventory
• Ensures that all office personnel are using proper accounting procedures and maintaining accurate records and analyses and supervises the preparation of all information for the corporate accounting staff to minimize audit or review costs
• Continually strives to improve data integrity and information reporting throughout the dealership. Manages the dealership computer system to maximize utilization
• Stays abreast of current factory incentives and codes deliveries on the dealership computer system
• Determines management and quality requirements by asking questions and listening
• Compiles information and prepares reports as requested by management
• Cross-trains as a qualified substitute for Accounting Manager and Controller positions
• Maintains a follow-up system that encourages follow-through with assigned projects
• Establishes personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals
• Understand the terminology of the business and keep abreast of technology changes
• Knows and understands the federal, state, and local requirements that govern the company's business
• Follows all attendance and punctuality standards with adherence to timekeeping standards
• Follows the Code of Business Ethics and Conduct
• Understands and follows all work rules and procedures and follows directions from Supervisors
• Upholds the company's non-disclosure and confidentiality policies and agreements
• Maintains a professional appearance in accordance with company policy
• Maintains the professional appearance of the assigned work area for self and subordinates
• Attends pertinent training
• Attends company meetings as required
• Other duties as assigned

Competencies

• Ability to establish performance goals that are consistent with the organization's standards of productivity and devise a strategy to meet those goals
• Ability to use generally accepted accounting principles (GAAP) in assigned duties
• Ability to review, understand, and create dealership financial statements
• Ability to effectively hire personnel required to meet departmental and organizational goals
• Ability to manage, including discipline and terminate personnel as required to meet departmental and organizational goals
• Ability to effectively lead a team to achieve departmental and organizational goals
• Excellent communication skills both oral and written
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to process data and organize it for management analysis
• Ability to apply common sense understanding to carry out detailed written or oral instructions
• Ability to comprehend instructions and information in a variety of formats and the ability to deliver instructions to subordinates
• Ability to deal with standardized situations with only occasional or no variables
• Ability to solve practical problems and deal with concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to use independent judgment and discretion to accomplish departmental and organizational goals
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to apply concepts of basic algebra and geometry
• Exceptional attention to detail
• Excellent customer service skills
• Ability to interact well with a diverse group of people and be a positive influence on employee morale throughout the organization

Supervisory Responsibility

Supervisory responsibility is dependent on the individual dealership's organization structure and staffing.

Work Environment / Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Light Work- lifting no more than 20 pounds at a time and / or frequent lifting or carrying of objects weighing up to 10 pounds.

This position requires a good deal of walking or standing, or this position could involve sitting most of the time with some pushing and pulling of arm or leg controls.

• This position requires the ability to climb, push, pull, stoop, kneel, reach, and grasp.
• This position requires the ability to talk and hear.
• This position is primarily located in an office environment, with heating and air conditioning.

Position Type / Expected Hours of Work

Standard Business Hours with the ability to work nights, weekends, and holidays as required

Required Education and Experience

Bachelor's Degree in Accounting or Finance or equivalent; and five or more related experience and / or training; or equivalent combination of education and experience

Preferred Education and Experience

Bachelor's degree in Accounting or Finance or equivalent; and four to five years of related experience and / or training with three years experience in the same or similar position at a dealership;

or equivalent combination of education and experience

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.