Catering Administrative Assistant - First Impressions

Job Description

Job Description

Are you passionate about events? Puff 'n Stuff Catering & Events is looking for a Receptionist and Administrative Assistant to join the team and make a lasting, positive, and professional first impression on our clients, vendors, and staff.

This person facilitates sales leads and is the first point of contact for prospective clients. In addition to general office management and administrative duties, responsible for assisting callers by providing information about our services, managing incoming leads, greeting our clients, and maintaining a pleasant, welcoming atmosphere.

The person in this position must be able to handle multiple tasks and a fast pace work environment with good humor and grace, understanding that challenges make the job interesting and fun!

RESPONSIBILITIES :

• Enter leads that come in online or over the phone into database and distribute to Special Event Planners
• Design all necessary signage for each event
• Compile event paperwork for onsite event supervisors
• Review posting locations daily to ensure service, kitchen, and warehouse have all appropriate event paperwork
• Manage all phone calls and front desk traffic, appointments, etc.
• Assist and effectively communicate with Sales and Operations teams as needed
• Manage and order office supplies as necessary
• Collaborate with Finance and Human Resources teams to support the operation

Skills and Experience :

• Minimum of one year experience providing direct customer / client service or sales / marketing
• HS Diploma / GED with hospitality experience; College degree in hospitality preferred
• Strong, professional verbal and written communication skills with a friendly demeanor
• Ability to stay organized while handling multiple projects
• Proficient with Microsoft Office including Word, Excel, Outlook, Power Point and Publisher
• Familiar and comfortable with technology relating to office copy and communication systems

Learn More

Puff 'n Stuff Catering has been Central Florida's premier full-service catering and events company since 1980 and is now one of the largest of its kind in Florida.

Currently serving Central Florida, Florida's West Coast, and North East Florida we're proudly recognized as a national leader in the catering industry!