Events Program Coordinator - Amazon Meetings and Events

Events Program Coordinator - Amazon Meetings and Events

Location : On-site Seattle, WA

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Job Type : Full time

Client Expectations

Completion of a Non-Disclosure Agreement confirming understanding of highest level of confidentiality required to work on behalf of Amazon.

The backbone of our success will be JLL’s ability to provide Amazon Global Real Estate and Facilities (GREF) with professional JLL employees that take ownership and are inspired by this dynamic environment.

Job Overview / Summary Description

Reporting to the Assistant Events Manager, the Events Coordinator works closely with internal vendors and key stakeholders to facilitate and support local Amazon events taking place in key buildings within Amazon corporate offices.

Primary Duties / Essential Job Functions

• Processing event requests and corresponding with Amazon customers
• Coordinating and leading planning and walkthrough meetings with customers and vendor partners
• Disseminating information to large audiences, including alerting building occupants and vendors of event-related impacts
• On site coverage and troubleshooting during high impact events to ensure successful event operations
• Organizing and compiling event data metrics
• Creating and maintaining standardized event documents
• Responding to and acting on customer feedback
• Creates and updates documents to track metrics, clarify procedures, provide information, organize team tasks, and others as needs arise
• Supports and maintains good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering as requested
• Assisting in the planning and hosting of the occasional GREF-related event as needed
• Other duties as assigned in support of Events Program Manager

Experience / Skills

Essential Knowledge and Skills :

• Ability and attentiveness to multi-task
• Interact with employees, visitors and contractors with poise and diplomacy
• Apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exists
• Interpret instructions in written, oral, diagrammatic or schedule form
• Possess initiative to assume additional responsibilities
• Set priorities and meet deadlines
• Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
• Perform basic business math such as compute discount, interest, percentage and profit / loss
• Communicate effectively both verbally and written
• Possess excellent grammar and proofreading abilities
• The ideal candidate will have excitement for helping to build and maintain event support

Experience

• 3+ years’ experience in event coordination or event administrative support
• 3+ years’ experience in facilities management a plus
• Must be proficient with Microsoft Office
• Microsoft Visio or CAD experience preferred
• High level of accuracy and attention to details
• Positive, professional, customer-service oriented personality
• Excellent interpersonal and communication skills
• Ability to work independently, at times, with little direction

Education

Bachelor’s Degree or equivalent 4 years of experience preferred

Estimated total compensation for this position : 58,200.00 84,400.00 USD per year

Personalized benefits that support personal well-being and growth :

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

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