Operations Manager Video Interview

Job Description

Job Description

JOB SUMMARY :

Reporting to the Director of Operations, the Operations Manager is responsible for maintaining and overseeing all student data systems at the school site.

He or she must have meticulous attention to detail and be comfortable maintaining the integrity of data that is accessed frequently across the school.

The ideal candidate is personable and able to build systems and clearly communicate those systems to others. The Operations team is seeking an energetic and dedicated individual who is committed to urban education

Responsibilities

ESSENTIAL JOB DUTIES & RESPONSIBILITIES :

• Own and maintain the Student Information System (SIS) on behalf of the school community. Responsibilities include :
• Recording new student enrollment and discharges at the campus
• Managing regular audits of student records for ongoing completeness and accuracy in the SIS, ensuring that every electronic student record is accurate and updated regularly
• Noting trends and updating systems in order to reduce data errors
• Conducting SIS staff training as necessary
• Maintaining data for the NYC Department of Education (ATS), and downloading reports for use in other workstreams
• Spearhead and lead the student enrollment process each school year :
• Providing enrollment application updates
• Managing the student lottery
• Attending student fairs
• Hosting family events and providing on-campus tours to families
• Managing the enrollment process until the student is fully enrolled at NCS
• Own the annual collection of information from families regarding Free / Reduced Lunch Status, contact information, and immunizations, and enter this data in the appropriate systems
• Draft family communication, as necessary
• Work with instructional staff to prepare and distribute all testing materials
• Troubleshoot technology concerns and escalate as necessary to internal IT support and external vendors
• Work as a part of the Ops team to create a warm and welcoming main office environment for families, students, and staff members

QUALIFICATIONS & BEHAVIORAL COMPETENCIES

• Ability to problem solve independently and as a member of a team
• Ability to manage time and set priorities
• Ability to think clearly and analytically about complex organizational issues
• Ability to consistently meet deadlines
• Ability to communicate effectively (written and oral) about projects and progress to supervisors and team members
• Ability to manage and manipulate databases and datasets with attention to detail
• Willingness to take initiative and assist team members
• Willingness to give and receive feedback, own mistakes or errors, and commit to improvement
• Maintains a congenial demeanor in dealing with internal and external constituents
• Comfortability with technical programs related to schools i.e. PowerSchool, Expensify, SchoolMint, eDoctrina, ATS, etc (preferred)
• Bachelor’s degree (preferred)

Salary Range : $70,000- $75,000

AMERICANS WITH DISABILITY SPECIFICATIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand;
• walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl;

talk or hear; taste or smell. The employee must occasionally lift and / or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions.

The noise level in the work environment is usually moderate.

Requirements

Authorized to work in the US without sponsorship

Lift up to 50 pounds

Spanish

English

Knowledge in : Managing the enrollment process until the student is fully enrolled

Knowledge in : Recording new student enrollment and discharges at the campus

Knowledge in : Managing regular audits of student records for ongoing completeness and accuracy in the SIS, ensuring that every electronic student record is accurate and updated regularly

Knowledge in : Maintaining data for the NYC Department of Education (ATS), and downloading reports for use in other workstreams

Requisition #clzcmqrk8gv9a0qt9vsh8gq7s