Conventions Coordinator

Job Description

Job Description

Salary : $50k - $53k

What's special about this role

Visit Seattle is hiring a Conventions Coordinator to join our team of dedicated, service-oriented professionals. In this role, you will play a vital part in supporting our Conventions Team sellers and services managers with administrative, clerical and organizational tasks.

Flexibility and adaptability are key, as you'll be involved in various aspects of our conventions work.

This role is based in Seattle and required to be in the office.

What You'll Do

• Provide administrative sales and services support for sellers and services managers to include organizing, typing, copying, collating and filing materials.
• Prepare correspondence and reports as directed by sellers and services managers.
• Assist sellers and services managers with tradeshows, familiarization visits and special events.
• Coordinate appointments and itineraries for site inspections, planning visits and other schedules.
• Provide account research and generate qualified prospect lists for sellers.
• Manage room block commitment responses and prepare bids.
• Enter, process, and distribute leads in Visit Seattle’s CRM.
• Refine space holds in the Convention Center’s CRM.
• Record various incurred expenses.
• Assemble and deliver customer gifts.
• Assist with Microsites, Convention Communications, and other services-related duties.
• Support other Directors and Managers, manage processes and special projects, and perform other duties and assignments as required.

Who You Are

Ideal Conventions Coordinator qualifications :

• A minimum of two years of relevant administrative experience is required.
• Hospitality experience preferred.
• Consistently positive, can-do attitude and professional demeanor.
• Ability to be flexible, nimble and display incredible adaptability to changing needs.
• Strong service approach and handles interactions with both internal and external customers with finesse.
• Highly proficient in Microsoft applications, especially Word, Excel, and Outlook.
• Able to work efficiently and accurately with minimal supervision.
• Excellent verbal and written communication skills.
• Proven capability to multitask and maintain organization.
• Must be able to speak, read, write and understand the primary language, English, used in the workplace.
• Must be fully vaccinated against COVID-19.

What Your Benefits Are

Your experience is our most important asset, so we created an environment for you to thrive. We designed the following benefits package with you in mind.

Our benefits are always evolving, though here's a peek into your perks :

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
• You’ll have 100% of medical, dental, and vision coverage paid by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
• You’ll be eligible for Paid Parental, Bereavement and Jury leave.
• You’ll receive a company-provided ORCA card and subsidized parking in the Tower parking garage (restrictions apply).
• You will be reimbursed for monthly cell phone expenses.
• You'll receive a 401k with up to a 5% company match.
• Starting annual salary range is $50k- $53k with up to an 5% annual incentive.

Who We Are :

The Visit Seattle team knows and loves Seattle. By promoting our city for travel and tourism, we helped bring 38 million annual visitors in 2023 who spent $8.

2 billion in Seattle and King County. The economic power of travel and tourism supported nearly 65,000 Seattle area jobs and contributed $790 million in annual state and local tax revenue.

Visit visitseattle.org.

Beyond our sales and marketing vision, you'll appreciate our culture. Visit Seattle has a fun, inclusive culture where everyone is welcome and encouraged to be their authentic selves.

We aspire to be as diverse as the city we represent and to honor the unique perspectives of the communities we serve, intertwining them in everything we do.

Kindness, respect, and accountability serve as guiding principles for our team at every level. Here, your voice will be heard, and opinions respected as we move toward a more inclusive world together.

We are grounded and guided in our work together by our Values :

• INCLUSION : We value a safe environment where diversity and lived experiences are embraced, authentic vulnerability is encouraged, and active empathy is practiced.
• IMPACT : We value the idea of building a legacy that starts today, by committing to being mindful, helpful, and dedicated to a positive ripple effect that we create.
• COMMITMENT : We value a community where growing, celebrating and embracing each other for a greater future is encouraged, and an appreciation for sacrifice, grit, integrity, and the passion for conquering the unknown is well recognized.
• EXCELLENCE : We value having pride and passion in the work that we do by committing to always giving it our all and celebrating success in both the big and small tasks.

Join Us!

Visit Seattle is on a journey to become a fully inclusive, multicultural, anti-racist organization. We are actively seeking a diverse pool of candidates from a variety of backgrounds and cultures.