Document Control Specialist

Job Description

Job Description

Who is Luster National?

Luster National, Inc. (Luster) is a strategic consulting firm, headquartered in Mill Valley, CA, with offices nationwide, that specializes in management consulting services and program, project, and construction management activities.

For over 34 years, we have led projects across the US focusing on various sectors including roads and bridges, transit, aviation, and select vertical work.

Our values, refined over decades, highlight client focus, professional integrity, and social responsibility.

We're proud to share that our firm, and its quality management system, is ISO 9001 : 2015 certified! We have a successful track record spanning a broad spectrum of professional services, including :

• Strategic Consulting and Planning Services
• Program, Project, Construction and Facilities Management
• Environmental Consulting
• Quality and Risk Management
• Stakeholder Alignment
• Program Controls and Document Management
• Utility and ROW
• Construction Management Related Services
• Public / Community Outreach
• Diversity, Equity, and Inclusion (DEI)
• Workforce Development

Why Luster?

At Luster, we believe that our employees are the heart of our success. We recognize that each team member is not only a professional but a person with diverse roles and responsibilities both within and outside the workplace.

Our culture reflects this understanding, fostering an environment where individuals are supported holistically personally, professionally, and creatively.

We understand that our success is directly tied to the well-being and development of our people. This is why we are committed to creating a workplace that values the whole person embracing who they are, what they bring, and how they can grow.

By doing so, we ensure that our team members are not just employees, but empowered individuals who contribute to the collective success of our company and the communities we serve.

About the Position

We are seeking an experienced and successful Document Control Specialist / Document Controller who will administer the document lifecycle for engineering and construction documents, help define standards and workflows for document management, help lead the collection, authoring, publication, storage and retrieval of documents, and coordinate the submission of documents to the PM team while tracking and resolving outstanding submittals / items, pending review comments, etc.

This is a long term (2+ years), full-time, on-site position located in Newark, NJ.

Responsibilities

• Facilitate tracking and distribute various submittals and comments forms between the Project Managers
• Daily reporting on outstanding submittals, pending review comments and other outstanding submissions from the Design-Build Contractor to the PM team.
• Support the Project Managers to help facilitate review comment consolidation and distribution of review comments.
• Administer the collection, publication, storage and retrieval of documents.
• Help establish and manage document processes via SharePoint and E-builder to ensure control and availability.
• Quality control of deliverables and review comments prepared by PM staff.

Skills and Attributes

• Excellent written and verbal communication and interpersonal skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Well organized and detail-oriented with a focus on quality.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelor's degree or equivalent combination of education / experience.
• 5+ years of experience in document control or submittal coordination.
• Experience with E-Builder and SharePoint platforms.
• Experience with E-Builder and SharePoint workflow development and implementation.
• Proficiency with Microsoft Office Suite Word, Excel, PowerPoint, Outlook and Teams.

Preferred Qualifications

• 10+ years of experience in document control or submittal coordination.
• Experience in two or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases).
• Experience working as client's PM / CM agent (e.g., providing program management / construction management services), or as part of design-build contractor (or equivalent design and construction experience).

Compensation Details

The salary range listed for this role is $83k-$145k annually ($40-70 / hr.) The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications / licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer!

• Unlimited Flexible Time Off
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (Healthcare and Dependent / Elder Care)
• Long Term Disability Insurance
• Short Term Disability Insurance
• Life Insurance and Accidental Death & Dismemberment Policy
• 401(k) Plan with Guaranteed Employer Contribution
• Formal Career Planning and Professional Development Program
• $2,500 Annually Towards Professional Development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
• Free Financial Planning Services
• Employee Assistance Program
• Employee Discounts
• Employee Referral Bonus #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and / or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind.

Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email [email protected] for accommodations necessary to complete the application process.