National Sales & Leasing Coordinator

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company.

With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Today, our company carries forward the collective legacy of four innovative placemakers James Rouse, George Mitchell, Victoria Ward, and Howard Hughes who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants.

• Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including : the Seaport in New York City;
• Downtown Columbia® in Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area;

Summerlin® in Las Vegas; Teravalis™ in the Phoenix West Valley; and Ward Village® in Honolulu, Hawai'i.

At Howard Hughes, our mission is to help people discover new ways of experiencing life. We aspire to be the most creatively driven real estate company and are committed to a culture that fosters curiosity and empowers every employee to find their story in this great organization.

About the role

The Sales & Leasing Coordinator will provide extensive contract and administrative support to the Sales & Leasing Team. This position will work directly with the SVP National Sales & Leasing and in conjunction with brokers and real estate attorneys regarding contracts, leases, and general administrative support.

The role requires excellent communications, writing, editing, and organizational skills. The ideal candidate is a self-starter and ready to integrate into a highly driven, high-performing sales team.

This position is onsite.

What You Will Do :

Provide a high level of support to team members on contracts and leasing documents.

Input requests into Coupa and Salesforce for new contracts, purchase orders, leases (office & retail), amendments, renewals, expansions, terminations, etc.

Prepare first drafts of various types of forms, agreements, licenses, etc.

Manage VTS for portfolio data and performance.

Prepare reports and presentations using PowerPoint, Word, and Excel.

Manage daily workflow of scheduling meetings, maintaining calendars, arranging travel, processing of expense reports and other tasks as requested.

General office responsibilities include but are not limited to sending and tracking certified and courier mailings; providing back-up support;

filing, organizing, scanning, printing, and copying documents in a timely manner.

About You :

Minimum 3 years of Contracts and / or Leasing Coordinator experience in a fast-paced business or corporate environment.

Must possess excellent grammar with excellent proofreading and editing skills.

Strong organization and attention to detail skills.

Able to handle a dynamic work environment with competing priorities.

Familiarity with legal documents and terminology.

Proficiency with Word, Excel and PowerPoint.

Proficiency with CoStar and VTS,

Able to work independently, follow up and meet deadlines.

Able to work as a team and collaborate with other departments.

Demonstrate a courteous and professional demeanor.

Build positive working relationships with employees at all levels within the organization.

Exercise sound judgment when making decisions.

Good problem solver / creative thinker.

Can-do attitude, pro-active and resourceful.

Familiarity with eDocs, Salesforce, Coupa, is a plus.

This job description is not meant to be an all-inclusive list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned.

Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.