Food Service Staffing Coordinator (Special Funds, 12 months)

Job Description : PRIMARY FUNCTION :

PRIMARY FUNCTION :

The NHPS Food Service staffing Coordinator position will be responsible for providing essential support to various staffing functions including but not limited to managing call outs, scheduling of staff at various locations, time and attendance monitoring, payroll monitoring, and staffing report preparations.

The Staffing Coordinator ensures that staffing requirements for each food service shift are filled based on location, experience, and qualifications of the employees.

REPORTS TO :

Food Service Director, Deputy Director, Bureau Supervisor, or designee.

SUPERVISES :

Clerical Staff or Part-Time Staff as necessary

TYPICAL DUTIES AND RESPONSIBILITIES :

• Overseeing call-out staffing needs at all campus sites of New Haven Public Schools.
• Maintaining staffing logs in compliance with Food Service policies and procedures.
• Assists in securing staff for absences, leaves, etc., adjusting schedules as required.
• Maintains records on vacations, sick leave, leaves of absence, holidays, excused and unexcused absences, and recommends appropriate action.
• Review of time and attendance records for the preparation of payroll
• Data entry of payroll time and attendance records.
• Prepare reports and documentation as needed.
• Customer service and clerical tasks, such as answering phone calls, greeting visitors, taking notes, sending correspondence and filing.
• Respond to inquiries from internal and external stakeholders.
• Performs related work as required.

NOTE : The above description covers the principal duties and responsibilities of the job and shall not be construed as a complete listing of all duties or as a contract.

EDUCATION, QUALIFICATIONS & EXPERIENCE :

Associate degree in business administration, or a similar relevant field, One (1) year of progressively responsible professional experience, or any equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills and ability to successfully perform the essential functions of the job will be considered

SPECIAL WORK REQUIREMENTS :

Specialized hours which include early mornings due to staffing assignments and needs of schools

KNOWLEDGE, EXPERIENCE, SKILLS, & ABILITIES :

• Proficiency in using standard office equipment such as copiers, scanners, and fax machines.
• Competence in utilizing standard computer applications for data entry and document management.
• Must possess sensitivity in understanding employees' needs while maintaining a sense of balance to ensure that staffing requirements are met for the facility.
• Detail-oriented and the ability to maintain both a digital and a paper filing system.
• Possessing excellent communication and written skills to effectively speak to employees and write reports.
• Mathematical skills to verify payroll accuracy.
• Ability to work independently and follow instructions.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS :

PHYSICAL REQUIREMENTS

Amount of Time

Working Environment

Amount of Time

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

Stand

Wet or humid conditions (non-weather)

Walk

Work near moving mechanical parts

Work in high, precarious places

Use hands to finger, handle, or feel

Fumes or airborne particles

Reach with hands and arms

Toxic or caustic chemicals

Climb or balance

Outdoor weather conditions

Stoop, kneel, crouch, or crawl

Extreme cold (non-weather)

Talk or hear

Risk of electrical shock

Taste or smell

Work with explosives

Risk of radiation

Lifting or force to be exerted?

Vibration

How much and how often?

Amount of Time

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 75 pounds

Up to 100 pounds

More than 100 pounds

SALARY, BARGAINING UNIT & APPLICABLE TERMS OF EMPLOYMENT :

Terms of employment governed by Local 3144 Salary range 9. $66,542 - $105,259

This is a " Special Fund ," non-tested position. Continued employment contingent upon availability of future funding.