Company : Total Vision
Position : Finance Administrator
Location : Total Vision Main Office 27271 Las Ramblas Suite 210 Mission Viejo CA 92691
Duration : Fulltime Direct Hire
Pay : $20 to $25 Exciting benefits
Total Vision is a group of highly successful optometry practices that have aligned towards a common goal of worldclass eyecare results for its patients and California communities.
We are a company that is seeing significant growth and are looking for topnotch team members with the passion energy focus and commitment to excel in this type of environment.
We are looking for a detailoriented and reliable Administrator to join our finance team in our Support Center. The Finance Administrators responsibilities include bookkeeping business legal compliance in accordance with regulations and office supply management.
To be successful in this role the ideal candidate will be competent and selfmotivated. They will be effective in prioritizing and communicating with a wide variety of team members both doctors clinical and support staff in a rapidly growing business.
Duties / Responsibilities :
- Coordinate office activities and undertake administrative tasks ensuring the rest of the staff has adequate support to work efficiently.
- Manage reception phone calls correspondence (email letters packages etc.) and deliveries.
- Manage the Support Center office supplies (office and kitchen) stock tracking and place orders when necessary.
- Support the local offices with water supplies and shredding service scheduling.
- Support accounts payable staff with new vendor setup vendor conversion and multiple account consolidation.
- Assist the Controller in the timely completion of tax filings including personal property sales tax 1099 forms and other local licenses and permits application and renewal.
- All other duties as assigned.
Required Skills / Abilities :
- Proven experience as an office administrator office assistant or relevant role.
- Excellent communication interpersonal and presentation skills both in writing and verbally with management and vendors.
- Strong analytical problemsolving aptitude with creative solutions ability to organize work manage multiple projects and deadlines simultaneously with strong attention to detail and be able to perform in a highpressure environment.
- Familiarity with office management procedures and basic accounting principles.
- Excellent knowledge of MS Office and Office management software.
- Qualifications in administrative studies will be an advantage.
Education / Experience :
- A high school diploma BS / BA in office administration or a relevant field is preferred.
- 12 years in a similarly situated role.
Office Administration
Finance Administrator
Weare looking for a detailoriented and reliable Administrator to joinour finance team in our Support Center. Provenexperience as an office administrator office assistant or relevantrole. ...
Finance Administrator
Arial"><span style="color:#000000"><span style="font-weight:700"><span style="font-style:normal"><span style="text-decoration:none">Position: </span></span></span></span></span></span><span...
Finance Administrator
We are looking for a detailoriented and reliable Administrator to join our finance team in our Support Center. The Finance Administrators responsibilities include bookkeeping business legal compliance in accordance with regulations and office supply management. Proven experience as an office adminis...
Director of Finance and Accounting
Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. Director of Finance and Accounting. Join Our Team as the Dir...
Temporary Financial Analyst Supervisor
Normally directs a section or group of budget / financial / resources analysts. Under the general direction of the Libraries Director of Finance, the incumbent is responsible for high level financial and administrative management of a $21 million dollar annual operating budget, coordination of the b...
Senior Project Manager
Works directly with a senior level manager and/or administrator in the development, implementation and execution of multiple projects or a very large, complex project; Responsible for budget, reporting and meeting the timeline expectations of assigned project. Are used on a temporary basis for a spe...
Administrative Assistant Specialist - Order Management (SSO Division - Irvine,CA)
Administrative Assistant Specialist - Order Management (SSO Division - Irvine,CA). With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. Following established procedures, perform a var...
Systems Administrator
Microsoft Certified Systems Administrator (MCSA)) is a plus. We are looking for a System Administrator to maintain, upgrade and manage our software, hardware and networks. Installing and configuring: Installing and configuring software and hardware, such as Windows, Linux, or Mac systems. Monitoring...
M365 Systems Administrator - Onsite - Irving TX, Henderson NV or Irvine CA
We have an immediate need for a direct hire M365 Systems Administrator to join a healthcare company for a permanent position. The M365 Systems Administrator will have a strong background in Microsoft 365 technologies, with a focus on Microsoft Teams, Exchange Online, SharePoint, and On-Prem Active D...
10436 - Sr Business Systems Analyst
Business Systems Analyst will analyze business issues, define requirements, design computer programs, and recommend automated system controls and protocols to solve organizational information issues. Ability to analyze business process issues and guide business and technical team for a timely resolu...