Senior Real Estate Specialist / Lease Administrator

Working with Us

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual.

Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it.

You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity.

Take your career farther than you thought possible.

Senior Real Estate Specialists / Lease Administrator

Key Responsibilities :

Collaborate with internal stakeholders, including property / finance managers, occupancy team, business continuation team, legal, and finance teams.

Serve as a point of contact regarding lease-related inquiries, issues, and requests for information, ensuring timely and accurate responses to inquiries.

• Work closely with Landlords and Finance Managers to ensure an accurate understanding of annual reconciliations make necessary payments to Landlords.
• Ability to understand and interpret complex commercial lease terminology (base rent, operating expenses, commencement date, rent commencement date, real estate tax, insurance obligations, etc.)
• Maintain accurate and up-to-date information regarding lease agreements, including lease terms, options, rental rates, expiration dates, and tenant details into the said database.
• Input Lease information and documentation into Lease Real Estate Management database.
• Other administration tasks, such as lease abstraction, critical dates reporting and document management (both physical and electronic).
• Generate reports and perform analysis on lease portfolio performance, including lease expirations, occupancy rates, lease obligations, and financial metrics.

Develop actionable and accessible dashboards and reports, leveraging data visualization tools (i.e. Tableau or similar) for presentations to Senior Management.

• Ensure compliance with regulatory requirements and internal policies, including lease accounting standards (e.g., ASC 842), lease abstraction standards, and data privacy regulations.
• Support lease negotiations by providing accurate lease data.
• Cut POs to facilitate monthly rent payments.
• Ensure monthly rent payments are accurate and make appropriate adjustments to PO (if necessary).
• Pay Property and Personal Property Taxes for owned properties.
• Knowledge of SAP is very important.
• Evaluate and implement technology solutions, such as real estate database software or lease administration platforms, to enhance lease administration processes, improve data integrity, and increase operational efficiency.
• Demonstrate a strong work ethic, dependability, accountability, and responsibility, coupled with high organizational skills;

capable of multitasking, meeting deadlines, and working under pressure while maintaining a professional attitude; self-motivated and proactive, showing initiative without direct supervision.

Demonstrate strong written and verbal communication skills, adept at managing multiple inquiries with time-sensitive deadlines;

possesses excellent organizational, time management, and communication skills.

Qualifications :

• 2-5 years’ experience required - will consider real-estate internship with course work experience.
• BS / BA degree required.
• Familiarity with real-estate and / or real-estate transaction experience preferred.
• Familiarity with lease terminology and able to read a lease preferred.
30+ days ago