Administrative Support Assistant I (Secretary, Administrative) (Phoenix, AZ) (Part Time)

Administrative Support Assistant I (Secretary, Administrative) (Phoenix, AZ) (Part Time) Posting Number req19973 Department Maricopa County Office Department Website Link Location Greater Phoenix Area Address Phoenix, AZ USA Position Highlights This position is located at the Maricopa County Cooperative Extension office in Phoenix, Arizona.

The incumbent will perform a variety of administrative duties for the department Business Office and various programs, manage the front desk, and be the main point of contact for visitors and callers.

Professionalism and a good attitude are critical in this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

• Provide general administrative support.
• Assist in various phases of conference planning, coordinating workshops and trainings.
• Prepare registration forms and assemble curriculum manuals.
• Design and create flyers, invitations, posters, name badges, etc.
• Enter data on online reporting system.
• Prepare large mailings.
• Adapt and meet deadlines on time sensitive projects.
• Willing to learn and / or attend trainings on software programs as needed.
• Purchase supplies on Buyways.
• Answer incoming calls and route to appropriate program staff.
• Greet incoming people and have visitors / clients sign in for documentation.
• Assist with managing Keycard activations.
• Maintain conference room calendars in Outlook.
• Maintain video display in lobby.
• Open, sort, date stamp and forward incoming mail.
• Receive and receipt cash and check transactions.
• Assist department programs and Business Office with clerical tasks as needed.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities (KSA's) :

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Programs
• Ability to work well independently and within a team environment.

Minimum Qualifications

High school diploma or equivalent, or equivalent learning attained through experience is required.

Preferred Qualifications FLSA Non-Exempt Full Time / Part Time Part Time Number of Hours Worked per Week 28 Job FTE Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $ - $ Compensation Type hourly rate Grade 3 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our and our . Grade Range Minimum $ Grade Range Midpoint $ Grade Range Maximum $ Career Stream and Level OC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required : Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Vanessa Parra,

Open Date 7 / 17 / 2024 Open Until Filled Yes Documents Needed