Academic Program Coordinator II

The Opportunity :

UCF’s College of Community Innovation and Education (CCIE) School of Teacher Education is currently accepting applications for an Academic Program Coordinator II.

This role assists full-time and part-time faculty and other stakeholders to enhance the learning and teaching environment.

The role involves close collaboration with STE faculty and the Registrar's Office to maintain accurate records in PeopleSoft for academic scheduling.

They identify and resolve scheduling system issues, interpret academic policies, and recommend improvements for academic support services.

Special projects and studies related to academic support services that are designed and conducted by the coordinator. They also contribute to STE marketing efforts, participate in hiring processes, and analyze relevant data.

Additionally, managing STE student workers may be part of their responsibilities. The person selected for this role will be expected to work collaboratively with both small and large teams in problem solving.

Responsibilities : Scheduling :

Scheduling :

Create and manage the annual course schedule and related duties for all School of Teacher Education (STE) programs, including Elementary Education, Secondary Education, Exceptional Education and Early Childhood Education.

Create an annual academic course schedule collaborating with program faculty.

Respond to Registrar's office course scheduling requests.

Track course enrollments and make recommendations of course cancellations to Program Manager II.

Track, collect, maintain and update records of program course sequences.

Compile data on course offerings, enrollments, and program cohorts.

Request rooms for special meetings and events.

Grant and track student permissions during the enrollment appointment periods with the support of the graduate advisor.

Work with the Office of Immersive Experiences and the Internship Experiences Coordinator to track, monitor and coordinate student permissions for internship in all STE program areas.

Monitor and update course prerequisites changes in Peoplesoft.

Program Development :

Support the STE / Program Manager II and program faculty with growing programs, increasing admission into the programs, and creating new program pathways.

Support faculty in the submission of course and program curriculum proposals in Kuali.

Assist Program Manager II, Graduate Advisor II, and faculty with student recruitment and recruitment related events, orientations, and meetings for both undergraduate and graduate programs.

Academic Administrative :

Prepare, complete, and distribute STE faculty forms, including, In-Unit Faculty Assignments (AA-46) and Faculty Activity System Reports (FAS).

Liaison to the Undergraduate Affairs and faculty to route course substitution requests, late add / drops, and permission to take additional hours requests for approval and processing.

Assist STE director with preparing the annual report and other reports.

Staffing & Training :

In consultation with the Program Manager II, initiate Center for Distributed Learning (CDL) trainings.

Track Human Resources Trainings (HR) trainings.

Collect and archive teaching / clinical qualifying documentation and assist with full-time / part-time faculty and GTA assignments and hires.

Minimum Qualifications :

Bachelor's or Master's degree, and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Preferred Qualifications :

Master's degree.

Three or more years of experience working in higher education.

Experience working with complex course and program scheduling.

Experience with program marketing and recruitment.

Evidence of strong communication - written and verbal.

Experience using the platforms Peoplesoft, Kuali, and Astra scheduling tool.

Additional Application Materials Required :

Please submit your current resume and a cover letter, along with your application.

UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website.

NOTE : Please have all documents ready when applying so they can be attached at that time. Once the on-line submission process is finalized, the system does not allow applicants to submit additional documents later.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future.

No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country.

You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference.

Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers :

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

Paid time off, including annual and sick time off and paid holidays

Retirement savings options

Employee discounts, including tickets to many Orlando attractions

Education assistance

Flexible work environment

And more For more benefits information, view the UCF Employee Benefits Guide .

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

LI-ONSITE

LI-SS1

Department

College of Community Innovation and Education (CCIE) - School of Teacher Education

Work Schedule

Monday - Friday, 8 : 00 A.M. - 5 : 00 P.M.

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

07-27-2024-12-00-AM