Contract and Compliance Specialist (Programmatic)

Job Description

Job Description

POSITION SUMMARY :

This is an exempt position, responsible for the management of capital project construction, service and goods contracts which will result in diverse housing opportunities and improve the quality of life for families that are served by SLHA.

The position will also ensure that contracts comply with local, state, and federal rules and regulations governing contracts.

Responsibilities include, but are not limited to, following federal procurement regulations to solicit bids, managing capital improvements projects through contract enforcement and with the assistance of additional department staff, planning and releasing solicitations for the procurement of construction services or professional consulting services for assigned projects, evaluation and awarding of bids, proposals and contracts, timely processing of pay requests, preparation and processing all documents necessary to implement assigned projects, creating physical files and conducting file reviews for quality control, implementation of agency policies and departmental procedures, investigation of compliance issues and monitoring assigned activities required to implement high-performing programs.

The position is also responsible for coordinating the Agency's relocation assistance, HUD Part 50 / 58 Environmental Reviews and W / MBE and Section 3 program monitoring and compliance.

MINIMUM QUALIFICATIONS :

• Required knowledge, skills and abilities for this position would normally be gained through the equivalent of a four (4) year college degree in Business Administration, Public Administration or related degree or a minimum of five (5) years of experience in Construction Contract Administration, preferably, in public housing or similar government unit.
• Assist in the development of acquisition plans, a form of project schedule, and helps verify market conditions to validate project pricing, and completes project completion milestones.
• Assist in the preparation of all solicitation documents (bids, proposals, and services), contract award documents, change orders, contract modifications, pay requests and contract close-out documents in accordance with HUD guidelines and SLHA policies and procedures used in the development of new property and modernization or revitalization of existing property.

Assists and provides all necessary support to the Capital Projects Manager and Director of Real Estate Development when projects are in the bidding, construction, and close-out phases of each project.

Assists various Development and Modernization staff with cost / price analysis on change order proposals and analysis of delivery requirements.

Reviews prices and / or additional time required for performance and consideration and routes for approval and negotiation by the construction inspector, department manager, department director and contracting officer.

• Serves as contract administrator on awarded contracts. Conducts post award conferences with contractor and Agency personnel to provide information and to clarify standard and special contractual provisions of the contract.
• Conducts monthly quality control review of project files for capital projects contracts to ensure compliance with local, state and federal requirements.

Analyzes problem contracts and makes recommendations for correction to the Capital Projects Manager and Director of Real Estate Development.

• Participate in the preparation, processing and reviews all documents associated with Davis-Bacon labor standards compliance in accordance with HUD guidelines and SLHA policies and procedures.
19 days ago