Subaward Specialist II

The Opportunity :

The Subaward Specialist II position performs subaward sponsored programs functions associated with the review, negotiation, and execution of subaward agreements that involve advanced knowledge of University, sponsor, Federal regulations and policy, and the post-award non-financial administration and monitoring of subawards.

The Subaward Specialist has delegated signature authority on behalf of the University for the execution of subaward agreements and other related subaward activities.

Responsibilities :

Serve as the point of contact for Colleges and Units in all subaward related matters as assigned by the Assistant Director.

Review, draft, negotiate, and execute subaward agreements as assigned in compliance with applicable laws, regulations, policies, and procedures for outgoing subrecipients under sponsored programs grant and contract awards.

Collaborate on agreement reviews with other Office of Research components, other University units, and the Office of General Counsel.

Incorporate edits as required to comply with applicable policies, regulations, and law. Conduct subaward negotiation with subrecipients and serve as primary liaison for the University.

Maintain contact with sponsors to facilitate follow through of subawards, and changes / corrections to subaward documents, as appropriate.

Ensure subaward agreement terms are appropriate for the University’s status as a public institution of higher education;

ensure subaward terms and conditions align with University policies, statutory requirements, and federal and state regulations, as applicable.

Conduct subaward process, ensuring consistency with prime award terms and conditions and university requirements; ensure that subawardees are qualified to receive University flow-through funds and that appropriate subaward monitoring measures are established for compliance with federal and University requirements.

Consult with the following UCF offices and staff regarding compliance approvals : Institutional Review Board; Institutional Animal Care and Use Committee;

Environmental Health & Safety; Export Compliance; and Facility Security, as needed. May coordinate contract negotiations with UCF Research Foundation, as needed.

Consult with Technology Transfer on intellectual property issues.

Advise investigators and college and department research administrators on University and Sponsor requirements; interpret and communicate procedural and policy changes affecting subawards;

Assist in conducting training and demonstrations to investigators and their staff on pre- and post-award issues.

Provide optimum service to all internal and external partners in response to all requests for service and information.

Maintain up-to-date knowledge of various federal, state sponsoring agencies and UCF systems.

Ensure records in university electronic systems used for review and processing are accurate and complete.

May participate and assist in the development and implementation of subaward policies and procedures in conjunction with senior leadership team to improve subaward services.

May lead and coordinate training, workshops, and demonstrations to faculty and their staff on subrecipient research administration topics to promote learning.

Responsibilities may include supervision and training of A&P, USPS, or OPS and student personnel.

Report to Assistant Director for Subawards and provides efficient and effective research administration.

Other duties and special projects as assigned.

Minimum Qualifications :

Bachelor's or Master's degree and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Preferred Qualifications :

Experience with grants and contracts.

Experience in contract management preferred.

Experience providing high-level customer service while operating in a busy environment.

Critical reading and writing skills.

Excellent organizational, interpersonal, and verbal and written communication skills.

Capacity to meet deadlines, prioritize, work under pressure, and to understand and respond to the needs of a wide range of divergent interests

Special Instructions to the Applicants :

Hybrid work schedule or remote work within the state of Florida may be considered based upon specific circumstances and candidate qualifications.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment.

We urge you to please take the time to complete the application in its entirety.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future.

No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country.

You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference.

Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers :

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

Paid time off, including annual and sick time off and paid holidays

Retirement savings options

Employee discounts, including tickets to many Orlando attractions

Education assistance

Flexible work environment

And more For more benefits information, view the UCF Employee Benefits Guide .

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

Office of Research - Operations

Work Schedule

Monday - Friday 8 : 00 am 5 : 00 pm. Schedule may vary as required.

Type of Appointment

Regular

Expected Salary

$64,518.00 to Negotiable

Job Posting End Date