Responsibilities
The Executive Assistant will :
- Greet visitors and vendors; manage incoming phone calls and routes them to appropriate personnel
- Make travel arrangements, including booking flights, cars, and hotel and restaurant reservations
- Plan events, such as board meetings, luncheons, and employee gatherings with minimal direction
- Maintain an electronic filing system for corporate contracts
- Act as the point of contact between Executives and others, facilitating clear and effective communication between the CEO, Vice Presidents, and leadership team
- Receives packages and coordinates outgoing shipments
- Provide badge access to employees and necessary vendors
- Prepare expense reports and credit card reconciliations
- Monitor and replenish office supplies
- Collaborate with the Manufacturing and Facilities team to maintain office conditions and manage service vendors
- Perform other duties, as needed
Qualifications :
- 3+ years of Administrative experience, including Executive Support
- Computer savvy
- Proficient to Advanced-level in MS Office (Outlook, Word, PowerPoint and Excel)
- Ability to handle highly sensitive material and information with discretion and confidentiality
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills :
- Associate's and / or Bachelor's Degree in Business
- Previous experience providing direct support C-Suite staff
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