Responsibilities
The Executive Assistant will :
- Greet visitors and vendors; manage incoming phone calls and routes them to appropriate personnel
- Make travel arrangements, including booking flights, cars, and hotel and restaurant reservations
- Plan events, such as board meetings, luncheons, and employee gatherings with minimal direction
- Maintain an electronic filing system for corporate contracts
- Act as the point of contact between Executives and others, facilitating clear and effective communication between the CEO, Vice Presidents, and leadership team
- Receives packages and coordinates outgoing shipments
- Provide badge access to employees and necessary vendors
- Prepare expense reports and credit card reconciliations
- Monitor and replenish office supplies
- Collaborate with the Manufacturing and Facilities team to maintain office conditions and manage service vendors
- Perform other duties, as needed
Qualifications :
- 3+ years of Administrative experience, including Executive Support
- Computer savvy
- Proficient to Advanced-level in MS Office (Outlook, Word, PowerPoint and Excel)
- Ability to handle highly sensitive material and information with discretion and confidentiality
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills :
- Associate's and / or Bachelor's Degree in Business
- Previous experience providing direct support C-Suite staff
Executive/Personal Assistant
Directly working with executive leadership across everything. ...
Assistant Vice President
Established company with great culture and balanced life and workplace environment.Business evaluation including risk identification & mitigation, investment thesis development, and credit structuring.Leading primary and secondary diligence.Investment memo preparation and presentation.Legal document...
Remote - Executive Assistant - Based in Nashville
With nearly two decades of success, we are looking to expand and need a dedicated Administrative Assistant to support our CEO. At least 3 years of experience in an administrative or assistant role, preferably supporting senior leadership. ...
Assistant Account Executive - Influencer Marketing
The Assistant Account Executive plays a pivotal role in orchestrating and managing projects across our various brand partners to ensure the continued success and health of those accounts. ...
Executive Administrative Assistant
As an Executive Administrative Assistant within Commercial Investment Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business, and may support various activities such as managing tactical office needs, client tickets, compliance requirements, ...
Executive Assistant
We’re seeking an Executive Assistant to provide administrative and project support to the Chief Executive Officer and Senior Vice President of Sales. ...
Executive Assistant
The Executive Assistant provides comprehensive support to the Chief Executive Officer, including scheduling, travel arrangements, preparing meeting materials, event support, and general administrative responsibilities and projects. Five to seven years of executive assistant experience preferred. Exe...
Executive Assistant
Reporting directly to the Executive Vice President and Chief Financial and Operating Officer (EVP | CFOO), the Executive Assistant provides executive support and organization to the Office of Finance and Operations. The Executive Assistant organizes and coordinates executive outreach and internal an...
Executive Assistant, CEO
Executive team reporting directly to the Chief Executive Officer. ...
Executive Assistant / Administrative Secretary
Executive Assistant / Administrative Secretary. We are accepting online applications for the position of Administrative Assistant that will be relocated to the Middle East. Provides comprehensive and confidential administrative support for company executives which may include planning coordination, ...