Administrative Coordinator

Description

Introduction

At GAF, we cover more than just buildings. We cover each other. Under this roof, you will have the tools and resources you need to grow and develop in your career.

You will experience our incredible culture and will be empowered to support your teammates, your customers, and especially your community.

Under this roof, we define the future while leading the present through our deep well of experience and our responsibility to the future to drive improvements and innovation in our products.

We are GAF. And under this roof, we protect what matters most.

Summary

The Operations Administrative Coordinator is responsible for providing impeccable and upbeat support to the Burgaw Operations Team on daily operational reporting and tracking for the plant.

The ideal candidate must have a strong customer service ability and experience in prioritizing projects for multiple departments.

This role will range from hosting visitors, event planning, and employee recruiting / retention tasks. The Operations Administrative Coordinator will provide support to all Managers and Supervisors as needed to achieve plant goals in accordance with company policies and procedures, while facilitating a positive environment for all employees.

Essential Duties

Specific responsibilities include, but are not limited to :

• Support HR Business Partner in hiring processes including applicant scheduling, record keeping, recruiting initiatives and orientation scheduling
• Provide the Operations Team with needed support for meetings, internal committees and other plant initiatives.
• Coordinate site visits, plant tours and training events, ensuring security and safety guidelines are communicated and followed
• Order supplies and other items as directed by HR Business Partner or General Manager; monitor inventory levels in break rooms, First Aid room and main office
• Manage employee monthly safety training enrollment, report compliance and coordinate safety incentive program, and other safety initiatives.
• Prepares correspondence, maintains files, schedules meetings, prepares and issues minutes of meetings, and prepares special projects as assigned.
• Update internal plant communications as needed, including emails, safety statistics, Communication Boards, bulletin boards, GAF Link, directional signage, safety updates, job postings, etc.
• Create presentations, spreadsheets, fliers, documents, etc.
• Facilitate meeting space, meals and supply requests for Burgaw Team events
• Ensure permits are filed for critical Safety Programs and 100% compliance
• Compiles statistics on Time off Bank and Attendance Points for all hourly employees
• Provide General Support to Managers and supervisors on EHS action items, developing presentations, postings, etc.
• Respond to requests from customers (both internal and external) in a professional and timely manner
• Maintain documents and required record keeping for EHS Management Practice Audit, employee training, plant meetings and new hire orientations
• Organize office tasks and simplify administrative duties to increase team efficiency (visitor log, PPE, employee badge, etc)
• Contribute to positive community perceptions by assisting with social media posts, advertising and company events
• Support FORCE related initiatives
• Perform other duties as assigned

Physical Demands

• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone
• Required to sit, stand, walk (up and down stairs), use hands to grasp, handle or feel objects, tools and product samples
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus
• Required to reach with hands and arms and stoop, kneel or crouch
• Ability to perform detailed testing processes in various process conditions
• Ability to read and concentrate via computer data entry typing and proofreading
• Ability to lift and / or move up to 25 pounds

Under This Roof, We Require

• High School Diploma is required,
• 1 or more years of experience in an office environment
• Demonstrated experience working in a customer-focused and multi-functional team environment
• Strong computer skills are required as well as the ability to adapt to new systems effectively
• Strong planning, prioritization, organizational and reporting skills
• Excellent communication skills are essential
• Familiar with office management concepts, practices & procedures
• Intermediate proficiency in software systems (G-Suite, SharePoint)

Under This Roof, we Value

• Associate or Bachelor’s degree preferred
• 3 or more years of experience in an office environment or related role is preferred

How We Protect What Matters Most

• We offer a wide range of health insurance options that include medical, dental, and vision for you and your family.
• Our Family-Building benefits support the many different journeys to fertility and parenthood.
• Our robust 401K plan includes an employer match contribution with your pre-tax and / or Roth contributions.
• Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee’s primary residence.
• Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program.
• We put diversity and inclusion into action with our Employee Resource Groups, which unite employees based on common perspectives, identities, demographic factors, or out of a desire to be an ally.

GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities.