Job Title : Human Resources Coordinator Full / Part Time : Full-Time FLSA Classification : Non-Exempt Campus : University Center Reports To : Executive Director of Human Resources Processing Basic Function and Scope of Responsibilities : The position is responsible for assisting in organizing and maintaining the office, processinghires, maintaining current and confidential files, updating, and maintaining employee data in thehuman resources information system.
This role provides administrative support to the HumanResource function as needed, including record-keeping, system file maintenance and HRIS entry.
Principal Responsibilities :
- Responsible for reviewing and processing new hiring documents for validity and eligibility foremployment for the onboarding process
- Responsible for maintenance of confidential paper and electronic employee files
- Responsible for updates and maintenance of employee records
- E-Verify all new hires within designated pay groups
- Updates FICA records each semester
- Updates HRIS with employee change requests
- Responsible for telephone inquiries on form NYS195 Hotline
- Maintains files for form NYS195 for all employees
- Assists the Director of Human Resources Operations with various research projects and / orspecial projects
- Assists department in conducting various human resources programs and procedures for alluniversity employees
- Daily Interaction with Payroll, Budgets, and ISS departments to assist with HR questions,functions, and policies
- Assist with inquiries pertaining to HR regulations
- Process mail and performs other clerical functions
- Performs customer service functions by answering employee requests and questions
- Performs other duties as assigned Education Requirements : Bachelors Degree plus three years of experience in an HR setting.
Training, Skills, Knowledge, Experience :
- Knowledge of I-9 regulations;
- Proficient with the utilization of E-Verify;
- Proficient in PeopleSoft HRMS;
- Knowledge of payroll is extremely helpful;
- Proven ability to handle multiple priorities and navigate in a complex organization;
- Strong interpersonal communication skills;
- Strong analytical and quantitative skills;
- Requires prior knowledge of principles and practices of human resources. Experience in auniversity, health care setting, or similar environment is preferred;
- Prior experience with an HRIS database preferred;
- Requires effective oral and written communication skills and Proficiency in Microsoft Excel,Word, PowerPointWorking Conditions : This position operates in an office setting.
Materials & Equipment : Computer, copy machine, fax machine.
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