Facilities Coordinator (Onsite)

Facilities Coordinator (Onsite)

As a CBRE Facilities Coordinator, you will serve as the primary onsite representative, ensuring the smooth day-to-day operations of a single-floor commercial office. This highly client-facing role requires a confident, outgoing professional who can build strong relationships with executives, employees, vendors, and contractors.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do :

• Serve as the primary on-site representative, ensuring compliance with all procedures, policies, and reporting standards for landlords, tenants, and service providers.
• Act as the first point of contact for client inquiries; manage and process work orders from initiation to completion, including preventive maintenance tasks.
• Collect and compile performance and progress reports to support operational tracking and decision-making.
• Maintain accurate filing of work orders, proposals, departmental documents, and vendor submissions.
• Respond to inquiries and resolve complaints from clients, colleagues, and supervisors in a professional and timely manner.
• Perform administrative duties including front desk coverage, visitor sign-in, and badging.
• Coordinate and direct vendors on-site, providing guidance and access as needed.
• Ensure facility readiness, including lighting and common area checks (e.g., cafeteria).
• Build and maintain positive client relationships through confident, professional, and client-facing interactions.
• Utilize SharePoint and other software tools for documentation and workflow management.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need :

Why CBRE?

Equal Employment Opportunity : CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations : CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).