ADMINISTRATIVE SUPPORT SPECIALIST

Air Controls

Administrative Support Specialist

Billings, MT 59101

For nearly 50 years, Air Controls-Billings has been a family-based, Montana owned company. Since the beginning, we have promised to maintain a goal of combining a family-based atmosphere, with Pride, Integrity, and Diligence to achieve our mission of providing exceptional service.

Air Controls - Billings is seeking a Administrative Support Specialist who is detail-oriented, creative, personable, and forward thinking.

You will join a diverse team in a warm, welcoming, creative environment that values your collaboration, thoughts, and ideas.

Our Administrative Support Specialist will have the unique opportunity to work with professionals across our company, interface with our clients and vendors, and have an incredible impact on the Companys day-to-day operations.

Using your highly detailed organization and communication skills, Microsoft Office Programs, Foundation Software, and a healthy splash of resourcefulness, you will help drive our projects from beginning to end.

If you are excited about learning new information every day, have intensely high energy, enjoys taking more responsibility, and more importantly, have a can-do / will-do attitude, you would be an excellent addition to our team!

We are looking for you to bring to the table :

• Excellent technical skills are required in a tech driven world, you will be required to use a variety of computer programs including Microsoft Word, Excel, Foundation, Outlook, Adobe Acrobat, Bluebeam, Procore, and potentially more.
• A strong understanding of construction and the ability to manage multiple complex schedules, in addition to correspondence and tracking of construction administration activities including project submittals, request for information, proposal requests, change orders, and field reports.
• Experience with Collections, Invoicing, Lien Waivers, Job Costing, Scheduling, Project Inventory Tracking, Departmental Reporting, Submittal and Contract Completion, coordinating direct mailings, a wide variety of special projects, and other duties as assigned.
• Comfortable collaborating and communicating effectively, concisely, and diplomatically across multiple different communication styles.
• Pleasantly persistent, as follow up is a key skill in this position.
• Fearlessness in terms of innovation and making this position your own. We expect that you can start projects on your own, face challenges, and contribute efficiencies, even if you have never done a task before.

We take care of our own :

At Air Controls - Billings, we are committed to excellent service for our Clients and Family Members. We are a hit the ground running, but have fun, family-first company.

We encourage our team members to set big goals but keep ego out of the office and prioritize an inclusive, supportive, and collaborative work environment.

This position offers excellent pay and a complete benefits package including Profit Sharing bonuses, medical / dental / vision insurance, holiday, and paid time off, and an evolving wellness program.

Qualifications

• High School Diploma or GED is Required
• Clean DMV and Criminal Background
• Willingness to work in a Zero-Tolerance Drug-Free Work Environment
• Construction experience is preferred.
• Ability and willingness to work outside normal, structured functions.
• Ability to work successfully under the pressure of deadlines and to accept new ways of doing business with a strong, positive attitude.
30+ days ago