Our client, a global hedge fund is seeking an Executive Assistant / Office Manager to join their San Francisco team. In this role, you will support a team of Portfolio Managers, managing a diverse workload and prioritizing tasks in a fast-paced environment.
This position requires about 70% Executive Assistant support to the Portfolio Managers, and about 30% Office Management.
This is a hybrid, temp-to-perm role in San Francisco. Pay will be $80-95k annually
What you’ll do :
- Responsible for extensive scheduling and calendar management
- Arrange domestic and international travel plans, monitoring budget levels
- Screen and filter emails / incoming calls and answer meeting requests
- Manage complex calendar and travel plans, monitoring budget levels
- Compile extensive expense reports through Navan
- Perform general administrative duties and ad-hoc projects as needed
- Greet visitors and coordinate an upcoming office move
- Stock kitchen and coordinate catering needs
- Receive and send mail packages
What you bring :
- Bachelor’s degree
- Minimum 3+ years of high-level support experience; nonprofit or professional services environment is preferred
- Strong communication skills and excellent independent judgment
- Highly skilled in MS Office (Word, Excel, PowerPoint)
- Excited to collaborate with others on strategic projects and daily operations
- Efficient time management and strong sense of urgency
- Highly organized with the ability to multitask and prioritize workload
- Enthusiastic and positive about your role in the company’s success
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