Real Estate Broker Assistant

Are you a highly proactive, detail-oriented person with a passion for creativity and communication? Do you thrive in dynamic environments, excel in problem-solving, and take pride in delivering exceptional work?

If so, we want to meet you!

We are seeking a Tech-Savvy and Creative Executive Assistant to join our real estate team. This role is designed for someone who takes initiative, loves working with clients, and can handle diverse tasks with both precision and flair.

This job is about 50-75% remote / work from home and includes 2 weeks PTO per year.

Ideal Candidate Qualities :

• Excellent Communicator : Proactively updates and communicates progress without waiting to be asked.
• Creative & Aesthetic : Has a keen eye for design, both in digital content and physical presentation, ensuring everything looks polished and on-brand.
• Conscientious & Honest : Cares deeply about doing a good job and being trustworthy.
• Quick Learner : Picks up new tools and systems swiftly while maintaining attention to detail.
• Client-Focused & Warm : Relates well to clients, understands their needs, and is driven to provide exceptional service.
• Self-Starter : Can anticipate what is needed and figure things out independently, but isn’t afraid to ask for clarification when necessary.
• Dependable & Loyal : Supports the team, takes pride in their work, and is committed to presenting the organization and leader in the best possible light.

Requirements :

• Real Estate License and Background Experience in the Real Estate Industry Preferred
• Experience in Copywriting / Content Creation
• Flexible Availability : Work mostly from home between 30-40 hours per week, with the flexibility to work two Saturdays a month and make in-person deliveries or site visits as needed.
• Familiarity with Marketing & Branding Principles
• Strong Problem-Solving Skills
• Comfortable with Technology & Quick to Learn New Tools
• Ability to Work Two Saturdays a Month
• Valid Driver’s License and Willingness to Drive Locally (e.g., for client deliveries or showings)

If you are someone who loves to take ownership of your work, is ready to support a fast-paced and creative entrepreneur, and sees the value in a dynamic and fulfilling role, we encourage you to apply!

If this sounds like you, please send your resume and a brief cover letter explaining why you’d be the perfect fit for this role!

Compensation :

$20 - $25 hourly + bonus potential

Responsibilities :

Key Responsibilities :

• Maintaining Company Financial and Client Data with Accuracy : Tracking income and expenses and client records in our CRM
• Communication Liaison : Taking notes and delivering messages from phone calls, emails, memos, and reports. Making sales and follow-up calls and sending sales and follow-up texts on behalf of the team lead and team members.

Writing and sending handwritten cards to clients on behalf of team lead and agents

Scheduling : Third-Party Services for Listings, Coordinating and planning staging and cleaning services, photography, and open houses with agents.

third-party professionals, and clients. Scheduling Meetings, travel itineraries, and any other relevant appointments for team lead and top agents on the team

• Event Planning : Planning and executing 3-5 client appreciation events a year from start to finish
• Creative Copywriting & Communication : Craft engaging newsletters, social media posts, and internal / external content.

You will take the "vibe" of messages and turn them into professional and effective communications

• Marketing & Branding Support : Collaborate on marketing strategies, ensure consistency in brand messaging, and make things aesthetically pleasing whether it’s content creation, helping stage homes, or creating client gift baskets staging gifts
• Client Engagement : Build and maintain warm, professional relationships with our clients, ensuring their needs are anticipated and met, curating gifts, sending updates, and facilitating a custom, world-class experience for each client
• Office Management : Execute office management tasks such as systematizing office records and buying office equipment
• Deliveries and Pick-Ups : Picking up orders, delivering client gifts
• Showings and Open Houses : showing homes and running open houses on behalf of agents during scheduled shifts
• Project Management : Own various projects from start to finish with minimal oversight, ensuring each task is completed efficiently and thoughtfully.

Follow through on every detail

Flexibility : Our ideal candidate will be available to work between 30-40 hours per week depending on how busy we are, with a guaranteed minimum of 30 hours a week.

Scheduled hours will be between 9-6 M-F and between 9-3 PM, 2 Saturdays per month

Qualifications :

• A valid Real Estate License is required for this job
• High school diploma or equivalent required
• Strong interpersonal skills and time management skills
• 2+ years experience as a personal assistant, office manager, or related position
• Experience in the real estate industry preferred
• Accustomed to navigating computer software such as Microsoft Office and MLS

About Company

We're a Utah and Salt Lake County-based real estate team, and we love clients and agents! We aim to have the happiest clients in Utah and to give our agents a place that feels like home.