School Office Manager -Bilingual Spanish

• The job of School Office Manager - Elementary was established for the purpose / s of providing secretarial and administrative support to the elementary principal and other administrators;
• overseeing the daily operations of the school site; conveying information regarding school functions and procedures; ensuring efficient operation of support functions;

and coordinating projects and site activities. Bilingual (English / Spanish) Mandatory

Essential Functions

• Administers medication and / or first aid to students.
• Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries, and / or taking messages.
• Attends meetings, trainings, etc. for the purpose of conveying and / or gathering information required to perform functions.
• Collects funds for the purpose of ensuring receipt of revenues, accuracy and timely completion of transactions.
• Compiles data from a variety of sources for the purpose of complying with financial, legal and / or administrative requirements.
• Coordinates a variety of programs and / or activities (e.g. staff trainings, work assignments, etc.) for the purpose of ensuring

availability of facilities and / or equipment and delivering services in compliance with established guidelines.

• Distributes mail, checks, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
• Greets visitors for the purpose of providing direction and / or ensuring that visitors sign in / out as required.
• Maintains documents, files, and records (e.g. administrative and financial records, Principal’s calendar, registration, all forms,

student cumulative folders, attendance records, report cards, data processing records, testing materials, immunization records,

financial information, etc.) for the purpose of providing up-to-date references and audit trail.

• Monitors budgets for the purpose of maintaining accurate records in compliance with accounting and record-keeping practices.
• Oversees students in the office for the purpose of providing direction and / or training in office practice and / or monitoring students

referred for illness, students not picked up from school, and / or disciplinary actions.

Performs record-keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, budget, work orders, permission

forms, etc.) for the purpose of supporting the assigned administrator and / or site personnel.

Prepares a wide variety of written materials (e.g. calendars, schedules, budgets, reports, letters, work orders, etc.) for the purpose

of documenting activities, providing written references, and / or conveying information.

Processes documents and materials (e.g. requisitions, claims, data entry, time cards, sub sheets, personal leave, professional

leave, receipts, etc.) for the purpose of disseminating information to appropriate parties for action.

• Registers new students for the purpose of determining students eligibility and enrollment in course of study.
• Responds to inquiries from a variety of internal and external parties by phone, letter and / or in person (e.g. staff, parents, students,

public agencies, etc.) for the purpose of providing information, facilitating communication among parties and / or providing direction.

Serves as a liaison between the principal, teachers, students, parents, and other staff for the purpose of conveying and / or gathering

information required for district operations.