Administrative Assistant - Undergraduate Admissions

Major / Essential Functions

• Demonstrate working knowledge of admissions policies and procedures, enrollment goals, university facts and knowledge, and proficient use of admissions technology.
• Report directly to, schedule and coordinate appointments and meetings for the Assistant Vice President / Executive Director of Undergraduate Admissions.
• Principal clerical and administrative support for the department, which includes departmental monthly reports for the Admissions Leadership Team.
• Effectively use Salesforce and TargetX systems for student inquiries.
• Oversee and process all travel applications and vouchers for the Admissions Leadership Team.
• Represents the department at meetings as needed.
• Create and update meeting agendas for the Assistant Vice President / Executive Director of Admissions.
• Communicate effectively with prospective students and families, staff, and campus community.
• Maintain office equipment and supplies.
• Coordinate travel for the Assistant Vice President / Executive Director of Admissions.
• Supervise student workers as needed.
• Work with Admissions Leadership Team on special projects and programs.
• Submit monthly procurement card reconciliations for the department of Undergraduate Admissions
• Maintain fleet vehicles and process Voyager card requests and receipts

Preferred Qualifications

• Proficiency in written and mathematical process and skills and combination of high school or equivalent.
• Bachelor's degree in related field and supervisory experience preferred.

Occasional Duties

About the Department and / or College

Special Instructions to Applicants

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral / Research-Extensive, Hispanic Serving, and state-assisted institution.

Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students.

As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School.

The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce.

It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock : Referred to as the Hub City because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land.

With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas.

Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities.

Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.