ADMINISTRATIVE SERVICES ASSISTANT 4 - 63064

Executive Service

ADMINISTRATIVE SERVICES ASSISTANT 4

Tennessee Public Utility Commission

Fiscal and Building Administration Division

Nashville, TN

ANNUAL SALARY RANGE : $48,204 - $60,336

Closing Date : 11 / 11 / 2024

For more information, click on the link below :

https : / / www.tn.gov / tpuc

The Commission is dedicated to providing our employees with a hybrid work environment. All TPUC positions have a combination of work from home and work in the office, which varies by position, department, and business need.

You may review the specific expectations with our hiring team.

Who we are and what we do :

The Tennessee Public Utility Commission (Commission) is the regulatory body created by the General Assembly to provide general supervisory and regulatory oversight over all aspects of Tennessee's privately-owned telephone, natural gas, electric, water and wastewater public utilities, and provides administrative and investigative support to the Underground Utility Damage Enforcement Board (UUDEB).

The Commission also administers popular consumer assistance programs, like the Do Not Call program and the Telecommunications Device Access Program.

In addition, Commission personnel inspect approximately 40,000 miles of natural gas distribution and transmission lines that service over 1,356,000 Tennessee customers.

How you make a difference in this role :

The Commission is seeking a highly qualified and motivated individual to serve as an Admin Services Assistant 4 (ASA4) within the Fiscal Division.

The ASA4 position will be responsible for assisting the CFO and the fiscal division in the procurement process with procurement related activities as well as provide assistance in the processing of all accounts receivable while maintaining proper segregation of duties and approvals.

Job Overview :

Under general direction, this position is responsible for providing assistance to the Chief Financial Officer (CFO) by performing a variety of general and special assignments in relieving an executive of administrative detail.

The starting salary for the appointee will depend on the individuals experience and education.

Key Responsibilities :

Performing Fiscal Activities :

• Enters data into electronic databases to ensure accurate processing and record keeping.
• Generates requisitions, purchase orders, receipts, and vouchers as necessary.
• Tracks invoice payments, purchases, generate reports, and spreadsheets.
• Codes requisitions using appropriate department codes to assign the goods / services to the correct account.
• Sets up spreadsheets by writing formulas and functions to facilitate the processing of accounting information.
• Places orders from approved vendors as needed by the agency.
• Establishes vendor contacts to provide a go-to resource for problem solving and daily interactions.
• Schedules queries in electronic databases as required.

Interacting with Computers and Information Technology Activities :

• Use electronic office productivity software (Microsoft Office / Adobe) to perform daily tasks.
• Utilizes appropriate computer programs to accomplish administrative activities.

Performing Administrative Activities :

• Performs a variety of general staff administrative duties to support agency operations.
• Coordinates printing services, mail services, or stores and warehousing services for the agency.
• Conducts space planning and facility management to ensure environment, health, and safety standards are met.
• Communicates with internal and external customers.

Documenting / Recording Information :

• Prepares records and reports to meet agency needs.
• Reviews records and reports in order to ensure accuracy, completeness, and adherence to standards.
• Maintains agency records based on established guidelines.

PREFERRED EXPERIENCE :

Proficient in Edison, Financial Supply Chain Management (FSCM) work center for financial information such as expense reports, requisitions, purchase orders, receipts, vouchers, deposits, etc.

Minimum Qualifications :

Education and Experience :

Bachelor's degree and 3+ years of full-time professional staff administrative experience or related work. Qualifying experience may be substituted for the required education on a year-for-year basis.

The position will be filled with a person who has the ability to manage multiple projects in a timely manner, organize and prioritize assignments.

Strong proficiency in Microsoft Office skills including Word, Outlook, Excel are necessary to perform job responsibilities.

COMPETENCIES (KSA'S)

Competencies :

• Peer Relations
• Integrity & Trust
• Customer Focus
• Drive for Result

Knowledge :

• Administration and Management
• Clerical
• Economics and Accounting

Skills :

• Management of Financial Resources
• Judgment and Decision Making
• Coordination of Administrative Activities
• Active Learning and Listening
• Critical Thinking
• Equipment Maintenance
• Mathematic
• Monitoring
• Persuasion
• Problem Solving
• Reading Comprehension
• Service Orientation
• Social Perceptiveness
• Time Management
• Troubleshooting

Abilities :

• Mathematical Reasoning
• Deductive and Inductive Reasoning
• Written Expression and Comprehension
• Oral Expression and Comprehension
• Number Facility

Pursuant to the State of Tennessees Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace.

It is the States policy to provide an environment free of discrimination and harassment of an individual because of that persons race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veterans status or any other category protected by state and / or federal civil rights laws.