Financial Administrator 2, Preparatory and Community Engagement, College-Conservatory of Music
Job Overview
The Finance and Operations Administrator combines the supervision of the fiscal administrative activities of CCM Prep with the development and implementation of systems and processes to ensure effective allocation of resources and improve overall organization efficiency to achieve success.
The position is full-time and requires rotating Saturdays and occasional evening hours. Some flex hours due to special events and audition management.
Essential Functions
Financial Administration (approximately 50%)
- Coordinate and monitor fiscal administrative duties including : Monthly and biweekly payroll functions Complete division purchasing as needed in PACE or Concur Oversight of accounts receivable.
- Monitor the financial status of each program, class and fund in CCM Prep
- Prepare monthly financial reports for each fund in coordination with CCM Business Office to send to Assistant Dean and Dean.
Operations Administration (approximately 50%)
Assist in the development of unit policies and procedures including; Coordination of housing and transportation for summer programs.
Coordination of space reservations and calendars for classes, lessons and performances. Coordination of CCM Prep’s Public Information including website updates, event calendar and performance programs.
Coordinate personnel transactions for an operating unit in a limited capacity to include : Annual contracts for employees and part-time contractor paperwork as needed.
Coordination of compliance with protecting minors policy Access control through parking, keys and IDs in coordination with UC Parking and CCM Performance Management.
Manage and coordinate volunteers and student helpers.
Perform related duties based on departmental need. This job description can be changed at any time.
Span of Control
Autonomy - Results are defined; existing practices are used as guidelines and has discretion to determine specific work actions;
carries out work activities independently; supervisor provides guidance and is available to resolve problems.
Fiscal Authority - Requests approval for financial actions beyond a limited scope per policy.
Supervisory Responsibility - May provide oversight for one or more student workers, including graduate assistants.
Required Education
- Bachelor’s Degree must be in accounting or related work.
- Six (6) years of relevant work experience and / or other specialized training can be used in lieu of education requirement.
Required Experience
Two (2) years of finance or accounting experience.
Additional Qualifications Considered
Knowledge of performing arts education programs. Seeking a detail oriented individual with strong organizational, planning and time management skills with a demonstrated ability to build functional systems with multiple users.
Experience with Excel, InDesign, Concur, SAP are a plus.
Physical Requirements / Work Environment
- Office environment / no specific unusual physical or environmental demands.
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