Business Office Coordinator (BLANK AST 3)

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Job ID

73664

Location

Davis

Full / Part Time

Full Time

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Job Summary

Working under the general supervision of the Business Operations Manager and in close coordination with the Purchasing Coordinator, purchase goods and services for a large and complex academic and research unit.

Process department accounts payable and troubleshoot expense reports for graduate students and faculty. This position operates with a high degree of organization and attention to detail while offering excellent customer service.

Apply By Date : October 29, 2024 at 11 : 59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and / or educational degree if required of the position.

• Experience performing purchasing related tasks to include but not limited to placing orders, researching product specifications, obtaining and providing cost comparison information, interpreting terms and conditions of contracts, determining total costs including tax and shipping.
• Experience processing complex purchasing transactions using web-based systems.
• Experience providing excellent customer service and assistance.
• Organizational skills to work independently to achieve timely progress on multiple detail-oriented projects.
• Interpersonal and communication skills to clearly and effectively interact with people of varying ages and cultural backgrounds, in person and in writing;

ability to clarify situations and resolve problems; ability to exercise tact and diplomacy, especially to resolve disagreements and conflicts.

Preferred Qualifications

• Experience with chemical procurement.
• Experience using University systems (AggieExpense, PrePurchasing, AggieEnterprise purchasing, etc.).
• Knowledge and experience with UC purchasing principles and practices
• Knowledge of industry suppliers and products, equipment and services.

Key Responsibilities

• 70% - Purchasing
• 30% - Business Administration

Department Overview

The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science.

The department has state and extramural funds with expenditures of approximately $33M annually including $13M in organized research.

There are 28 staff members, 41 senate faculty, 4 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, 250 graduate students and 700 undergraduate majors.

POSITION INFORMATION

• Salary or Pay Range : $ 28.49 - $ 40.83 / hour
• Salary Frequency : Bi-Weekly
• Salary Grade : 108
• UC Job Title : BLANK AST 3
• Number of Positions : 1
• Appointment Type : Career
• Percentage of Time : 100 %
• Shift Hours : Monday-Friday, 8am to 5pm,
• Location : Davis, CA
• Union Representation : Yes - CX
• Benefits Eligible : Yes
• Hybrid / Remote / Onsite : This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.

Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract.

Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.

universityofcalifornia.edu / labor / bargaining-units / index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off / Vacation / Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short / long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting / Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing / Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending / Stooping - Occasional Up to 3 Hours
• Squatting / Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use / repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving / reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer / Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Restricted use of vacation during peak periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community.

The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty.

Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https : / / ucdavispolicy.ellucid.com / documents / view / 271

Special Requirements

This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach.

We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground.

The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification.

Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements?

We still encourage you to apply! #YouBelongHere