Essential Duties and Responsibilities :
- Responsible for answering phone calls, emails and forwarding any necessary messages to the appropriate party in a timely manner.
- Responsible for monitoring campus security cameras along with front doors for letting people into the building.
- Responsible with communication over the walkies to our Police Office / Maintenance Staff
- Responsible for updating attendance and tardiness records daily by contacting parents via phone and email.
- Responsible for entering monthly calendar information and announcements on RenWeb
- Complete requests from administration, faculty, and staff
- Responsible for scheduling parent meetings with administration and faculty
- Responsible for Staff members timesheets
- Proofreading of marketing materials and other documents
- Sorting of daily mail and packages for distribution to staff members
- Responsible for facilities use requests from faculty and staff.
- Maintain the school’s calendar of events.
Qualifications :
- High School Diploma is required.
- Two to three years administrative / secretarial experience is required.
- Proficiency in MS Office Suite, including Word, Excel, Outlook, Publisher, Adobe and Internet.
- Experience with Google Docs and Canva preferred.
- Excellent and professional telephone manner, interpersonal skills, and confidentiality.
- Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
- Ability to multitask, work independently and make responsible judgment calls.
- Ability to respect confidentiality and consistently exercise discretion and good business Judgment.
Physical Requirements :
- Occasional light lifting and carrying of under 15 pounds.
- Occasional moderate carrying and lifting of 15 44 pounds.
- Frequent use both hands and fingers (i.e. typing)
- Frequent extended periods of sitting
- Occasional periods of standing, kneeling and climbing
- Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. Listening to others in conversation)
- Occasional time spent working closely with others.
The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
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