Administrative Assistant

Innova Solutions has a client that is immediately hiring for an Administrative Assistant

Position type : Fulltime / Contract

Location : Plainsboro, NJ (Hybrid Role)

Duration : 06+ Months

Hybrid Role (3 Days Onsite, 2 Days Remote)

As an Administrative Assistant you will :

TOP 3 MUST HAVES : 1. Heavy Calendaring

1. Heavy Calendaring

2. Concur for expenses

3. Concur for travel

Job Summary :

We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements.

This role will involve managing various administrative tasks on a daily basis to ensure the smooth operation of our office.

Responsibilities :

• Calendar Management : Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements.
• Expense Management : Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.
• Travel Coordination : Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions.
• Administrative Support : Provide comprehensive administrative support.
• Meeting Coordination : Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.
• Ad Hoc Tasks : Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations.

Qualifications :

• Proven experience in heavy calendar management and travel coordination.
• Proficiency in Concur expenses or similar expense management systems.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of proficiency in Microsoft Office suite.
• Attention to detail and ability to maintain confidentiality.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW .

Thank you!

Ashutosh Bhadoria

Sr. Associate - Recruitment

PAY RANGE AND BENEFITS :

Pay Range* : $26.00- $28.00 per hour.

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits : Innova Solutions offers benefits( based on eligibility) that include the following : Medical & pharmacy coverage, Dental / vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS : Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion.

Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions :

• Named One of America's Best Employers for New Grads by Forbes 2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website :

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need reasonable accommodation to assist with your job search or application for employment, please contact us at or (770) 493-5588.

Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities.

Innova Solutions (HireGenics / Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.