Sr Administrative Assistant, Peds Gastroenterology (Hybrid Option Available)

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world.

It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation.

We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.

Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization :

Pediatric Gastroenterology

Job Summary : JOB SUMMARY

JOB SUMMARY

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

KEY RESPONSIBILITIES

• Highly motivated self-starter with strong communication skills
• Ability to lead, interact, work well with others, and take initiative
• Ability to independently identify impediments, problem-solve and develop effective solutions
• Possess exemplary organizational skills and attention to detail with the ability to track the workflow of numerous projects and prioritize responsibilities
• High-level of competence with computers is essential with high proficiency in Microsoft Word & Outlook, PowerPoint, Adobe Acrobat, and Excel, as well as virtual meeting platforms (such as Microsoft Teams or Zoom).
• Possess strong budgetary and financial skills
• Willingly accepts responsibility and performs expected and unexpected tasks. Willingly exerts extra effort when necessary to get the job done.
• Ability to accept constructive criticism. Demonstrates a positive attitude in response to suggestions for improvement.
• Performs a variety of administrative support which may include, but not limited to scheduling meetings, booking travel, preparing itineraries, budget reconciliation, and support of senior faculty
• Ensures data / records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Prepares reports and other documentation as requested.
• Basic event planning skills with interest in growing these capabilities
• The responsibilities listed are a general overview of the position and additional duties may be assigned

BASIC QUALIFICATIONS

• High School Diploma or GED (or equivalent experience) (Required)
• 4 years relevant experience (Required)

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities :

• Organizational Impact : Performs non-routine tasks that significantly impact team's performance with minimal guidance.
• Problem Solving / Complexity of work : Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge : Applies broad job knowledge and has basic job skills in other areas.
• Team Interaction : Provides informal guidance and support to less experienced team members.

Core Capabilities :

Supporting Colleagues : - Develops Self and Others : Continuously improves own skills by identifying development opportunities.

• Builds and Maintains Relationships : Seeks to understand colleagues' priorities, working styles and develops relationships across areas.
• Communicates Effectively : Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services : - Serves Others with Compassion : Invests time to understand the problems, needs of others and how to provide excellent service.
• Solves Complex Problems : Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner.
• Offers Meaningful Advice and Support : Listens carefully to understand the issues and provides accurate information and support.

Ensuring High Quality : - Performs Excellent Work : Checks work quality before delivery and asks relevant questions to meet quality standards.

• Ensures Continuous Improvement : Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
• Fulfills Safety and Regulatory Requirements : Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.

Managing Resources Effectively : - Demonstrates Accountability : Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work / service.

• Stewards Organizational Resources : Displays understanding of how personal actions will impact departmental resources.
• Makes Data Driven Decisions : Uses accurate information and good decision making to consistently achieve results on time and without error.

Fostering Innovation : - Generates New Ideas : Willingly proposes / accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.

• Applies Technology : Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
• Adapts to Change : Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications :

Responsibilities : Certifications :

Certifications : Work Experience :

Work Experience :

Relevant Work Experience

Experience Level : 4 years

4 years

Education :

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action.

EOE / AA / Women / Minority / Vets / Disabled