Human Resources Project Manager

Description

This is a hybrid role that will require an onsite presence quarterly and / or as needed.

The HR Project Manager will report to the Executive Director of HR for Healthcare at Home and ERAP (Emergency Medicine, Radiology, Anesthesia, Pathology), with dotted reporting to the Senior Director of HR for MGB Health Plan and Manager of HR for Mass General Brigham Medical Group, to successfully execute HR projects in multiple business units.

The HR Project Manager will provide advanced project management guidance and support across MGB departments. This includes change management support, draft communications, and program development for four teams.

S / he will serve as the project / change manager for system initiatives, performing tasks such as : maintaining and managing project plans, developing & managing implementation timelines, drafting employee communications, developing Proactive HR Consulting materials, data analysis and interpretation, presentation preparation, developing and documenting processes, and supporting integrations & acquisitions.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Oversee all project-related activities for designated projects, initiatives, or integrations
• Lead project meetings, document key decisions, and collaborate with team members to develop projects
• Develop and manage project plans and project documents, including timelines, procedures, proposals, status reports, and presentations
• Provide analysis and interpretation
• Drive and provide materials to advance manager learning through the HRBP model
• Prepare compelling presentations for various audiences, including employees, using accepted MGB communications materials with the intent to educate, persuade and / or inform
• Provide support to acquisitions as they plan and execute acquisition activities across the enterprise, and to integrations as needed
• Manage organizational charts to ensure a continuously accurate representation of HR and other departments across MGB
• Manage reporting for HR and non-HR Stakeholders
• Manage various membership and distribution lists while employing standard criteria to ensure consistent inclusion of appropriate members both within and outside HR
• Serve as ad hoc HR analyst and consultant to HR Leaders
• Other duties as assigned

Project Planning

• Develop project plans and helps define project deliverables
• Maintain project documentation including, but not limited to : Project Plan, Meeting Agendas, Meeting Minutes, Decision Documents, Scope Change Forms
• Create project deliverables, as appropriate

Project Execution

• Clearly communicate project timelines, objectives, milestones and deliverables to stakeholders and oversees the execution of the overall plan
• Provide status updates to Project Sponsors and Senior Management on a regular basis.
• Escalates and resolves issues in a timely and effective manner

Risk Management

Monitor internal and external factors throughout the project. Evaluate impact of risks or changes on project plan.

Qualifications

QUALIFICATIONS :

• Bachelor's Degree required
• At least 4-6 years of relevant work experience
• Working knowledge of HR and healthcare industry
• A combination of education and experience may be substituted for requirements

SKILLS / ABILITIES / COMPETENCIES :

• Excellent organizational skills and attention to detail, ability to work independently, manage multiple tasks and projects, meet tight deadlines, and manage to schedule
• Ability to build and maintain successful, collaborative relationships with all levels of the organization, achieve credibility, and have the ability to influence outcomes
• Demonstrated problem-solving, conflict resolution, and decision-making skills. Ability to resolve, manage, and communicate complex issues to all levels
• Strong data and analysis skills, using Excel and other data tools
• Accountable for delivering high quality work. Act with a clear sense of ownership
• Ability to independently seek out information and resources required to meet goals
• Effective operating in a collaborative, matrixed environment undergoing significant change
• Ability to work independently with limited supervision
• Ability to remain flexible to handle and prioritize work from various department staff
• Advanced technical knowledge and expertise of Microsoft applications, including Excel, Access, Project, PowerPoint, Visio
• Ability to build and maintain successful, collaborative relationships with all levels of the organization, achieve credibility, and have the ability to influence outcomes
• Demonstrated skills crafting creative, well-organized, visually appealing presentations
• Strong customer service orientation
• Financial literacy and competence with interpreting budget-related materials
• Comfort managing copious amounts of sensitive and / or confidential information with discretion
• Strong oral and written communication skills
• Take-charge ability and excellent judgment in determining and leveraging resources
• Ability to work within a complex multi-site environment
• Willingness to occasionally work beyond standard business hours to meet project deadlines
• Use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done : Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk;

and how we treat each other : Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

WORKING CONDITIONS :

• Occasional local travel to MGB sites
• While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger;

handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch.

The employee must frequently lift and / or move up to 5 pounds and occasionally lift and / or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Normal office working conditions. The noise level in the work environment is quiet to moderate.

ABOUT US :

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system.

Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities.

Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential.

Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors.

We support each member of our team to own their personal development and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done : Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk;

and how we treat each other : Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.