Job Title : Office Administrator / Event Planning Assistant
Division : Cheshire - Corporate
Classification : Full time, non-exempt
Reports To : Marketing & Communications Manager
Supervises : No
Location : Cheshire, CT
Date : January 1, 2022
Summary : Looking for a motivated, energetic self-starter, with a great can-do attitude, to oversee and be responsible for all aspects of running a corporate office including building management, ordering supplies, answering phones, reception, and mail / packages.
Must be flexible and thrive in a dynamic work environment. This position handles the coordination of corporate events and will partner with the Marketing Communications Manager to execute events and meetings.
The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis.
Primary Job Duties & Responsibilities :
- Management of the office including building maintenance, ordering supplies, answering phones, reception, and shipping.
- Assists in meeting development and execution including transportation, hotel bookings, and working with corporate travel agency.
- Provides day-to-day operational, technical, and problem-solving leadership on administrative matters including but not limited to visitors, phones and systems, shipping, management of meeting rooms, office operations, and customer service.
- Will work cross functionally to support other departments when needed
- Manages phone system and directs calls to appropriate person
- Responsible for managing UPS, FedEx & mailing.
- Works with security system software and management
- Collects and distributes mail and messages.
- Performs variety of clerical duties.
- Consistently displays the behaviors of the Osterman Business Principles.
Minimum Education and Qualifications :
- Experience with office management a must. Must have at least 2+years' experience in a similar position.
- Acumen with Microsoft office a must including PowerPoint, Excel, and Word. Salesforce and JDE software experience a plus.
Physical Demands and Work Environment :
- Office work environment
- Must be able to sit in front of a computer screen for extended periods of time
- Must be able to navigate stairs to deliver mail and packages
This is not necessarily an exhaustive list of all responsibilities, requirements or working conditions associated with this job.
Osterman reserves the right to make changes to the above job description whenever necessary.
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