Program Coordinator, Office of Executive Vice President

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Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.

At PRI, our focus is on ensuring that all children in rural places achieve success.

Position Summary

The Program Coordinator for the Office of the Executive Vice President is a full-time position reporting to the Director of Programs.

This role is responsible for managing the team's administrative functions and overseeing projects related to external engagement, ensuring accurate and timely completion of agreements and logistics.

The position leads and operates with the goal that All Rural Students Succeed .

Primary Duties and Responsibilities

• Book and manage the team’s travel and expense reporting
• Purchase office supplies and resource materials needed by the team
• Oversee and maintain the calendar for internal and external engagements for the team
• Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action commitments
• Assist the team with implementing projects by drafting contracts, initiating purchase requests, and providing regular progress reports to stakeholders to ensure work is compliant and progressing as expected
• Manage the systems and mechanisms for the team to deliver virtual and in-person meetings and trainings to include providing technical assistance to participants, drafting materials and agendas for each session and capturing meeting notes and action items
• Draft and proofread grant-related documents, including supporting grant development and ongoing grant reporting activities
• Track budget action items for the team, and support the submission of all invoices related to the team’s work
• Support special projects of the team
• Monitor and recommend changes to internal administration processes
• Draft and proofread various team communications and contractual documents identifying errors or places to clarify
• Develop forms, collect data, create documents, and draft processes and procedures to support the team workflows
• Other roles / duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Position Location & Schedule

The Program Coordinator may be considered for hybrid work (i.e., home office at the employee’s home address) with periodic state and national travel required for select tasks, with the role also requiring 25-50% on-site work at PRI’s national headquarters in Berea, KY, depending on the demands of critical task loads.

This in mind, the candidate should reside within a four-hour drive of Berea, KY.

Normal business hours are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. ET with in-office, hybrid and / or remote work a possibility.

Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and / or weekend hours.

Minimum Qualifications

Education required to ensure success in this position :

Associate's degree or three years of related experience

Experience required to ensure success in this position :

• Two years of administrative experience within a professional office setting
• Experience working with data collection, meeting planning / coordination, event planning, budgetary monitoring, and scheduling of meetings
• Minimum two years' experience in project management from initiation to completion, preferably including the use of software-based project management platforms.

Special skills, knowledge and abilities :

• Non-profit experience strongly desired
• Exceptional written and oral presentation skills
• Demonstrated ability to multi-task and successfully manage several projects simultaneously
• Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including : Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc.

Additional experience with process mapping software is a plus

• Must maintain confidentiality and protect the private nature of files and correspondence
• Demonstrated experience in event planning and implementation
• Demonstrated ability to build relationships and work collaboratively with others
• Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis

License, certification, or registration necessary :

• Valid driver’s license
• Successfully complete pre-employment background check

Physical requirements :

• Ability to work in a high-energy office
• Ability to accurately communicate and exchange information with partners, stakeholders, and / or meeting participants
• Ability to occasionally lift up to 25 lbs
• Ability to operate standard office equipment
• Ability to operate motor vehicle
• Ability to travel independently by car and plane both locally and nationally

Environmental conditions :

Work in a fast-paced setting with frequent interruptions and shifting priorities

Additional Company Information

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts, plus an employee assistance program.
• Life and long-term disability insurance and retirement plan.
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
• Tuition assistance and professional development for employees.

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

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