Junior HR Associate & Office Coordinator

Description

The Junior HR and Office Coordinator is a dual-role position responsible for supporting both the Human Resources department and managing the day-to-day operations of Syncfusion’s office space.

The primary responsibilities of this position will focus on a broad range of HR matters for approximately 60% of the time, providing support to employees and contributing to the overall effectiveness of HR practices within the organization.

The secondary responsibilities will address office administration concerns for the remaining 40% of the time, aimed at ensuring a smooth and cohesive operation between the office space and HR department.

As with most positions, there may be instances where company needs fluctuate and priorities shift until a project or event is complete.

The ideal candidate has a strong passion for Human Resources and has values to include integrity, honesty, teamwork, resilience, and a dedicated work ethic.

This is an on-site position at our office based in Morrisville, NC.

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Core Responsibilities

Human Resources

Employee Records Management

Assist with the management of HR documents such as onboarding documents, commission plans, bonus policies, and other HR-related signed forms.

Maintain and update employee records.

Ensure accuracy and confidentially of employee information.

Compliance & Policy Implementation

• Ensure compliance with labor laws and company policies.
• Assist in the implementation of HR policies and procedures.
• Help with audits and prepare reports related to HR functions.

HR Projects & Initiatives

• Lead an internal events committee, collaborating with coworkers to plan, schedule, and execute employee events.
• Conduct research and gather data to support HR decisions and strategies.

Training & Development

• Administer employee training sessions and workshops.
• Coordinate and facilitate monthly lunch & learn presentations.
• Assist in the development and delivery of training materials.
• Track and record employee participation in training programs.

Recruitment, Onboarding, & Off-boarding

• Coordinate and administer phone screens and schedule interviews for hiring leaders. Communicate with prospective employees.
• Assist with onboarding new hires; complete onboarding paperwork, office orientation, and desk setup.
• Assist in employee off-boarding procedures.

General HR-related Administrative Support

• Handle correspondence and communication on behalf of the HR department.
• Support various HR audits, projects, and initiatives.
• Provide general support to employees regarding HR policies and procedures.
• Perform other administrative tasks as needed.

Office Coordinator

Office Management

• Maintain front desk area, keeping it clean and free from clutter.
• Assume welcomer duties, accepting packages and mail, greeting guests, and referring them to appropriate staff members, answering main office line, taking messages, etc.
• Complete basic cleaning and maintenance of water, ice, espresso machines, and other appliances weekly and as needed.
• Coordinate and manage maintenance requests with property management or third-party vendors, ensuring requested tasks are completed fully and in a timely manner.

Review and inspect all work to ensure assignments are completed thoroughly and accurately. Keep a detailed account of all time worked on assignment for accounting / payment purposes.

• Maintain an accurate and well-organized electronic inventory / filing system of office equipment and break room supplies.
• Maintain a productive office environment by ensuring common areas are clean and organized; coordinate with cleaning crew for special requests as needed.

Office Communication

• Create and update break room PowerPoint slides for internal company announcements.
• Communicate property management updates to employees as needed.
• Coordinate in-office based meals for employees based on event type, attendance, dietary restrictions, budget, etc.
• Act as the point of contact for office-related queries including both office equipment and break room supply requests.

General Office Administration

• Troubleshoot and maintain security badge system, assign, and remove permissions as needed.
• Maintain visitor badge logs, assign additional visitor badges as needed.
• Sort, scan, and upload designated paper files, into clean and readable digital documents for cloud storage when needed.
• Assist with coordinating on- and off-site records storage if needed.
• Ability to lift and carry up to 25 lbs.
• Ability to perform tasks while seated for long periods of time.

Education, Experience, Specialized & Preferred Skills

Education Level : Bachelor’s degree in human resources, business administration, or a related field.

Experience Level : 1 3 years’ experience or an internship in an HR role or administrative support, demonstrating basic understanding of HR functions while dealing with sensitive and confidential information.

1-2 years' of experience in hospitality and / or in office administration.

Specialized Skills, Certificates, Licenses : HR certifications (SHRM, HRCI) preferred, but not required. Must have a valid driver’s license.

Preferred Skills : Exceptional interpersonal skills and excellent written and verbal communication.

Highly organized and detail oriented. Excellent time management and prioritization skills. Demonstrated resourcefulness and resilience when faced with challenges or unexpected situations.

Being flexible and considering factors like the changing needs of the company are important.

The ideal candidate will have a positive can-do attitude, be self-motivated, and will have a continuous improvement mindset.

The ideal candidate will also be kind, empathetic, and have uncompromising integrity.

Proficient using technology and Microsoft 365 applications (Word, Excel, Outlook, SharePoint, Teams, OneDrive, Loop, etc.

Basic knowledge and / or ability to troubleshoot office equipment such as computers, scanners, printers, etc.

Why Work at Syncfusion?

Not only have we created the world's best UI component suite for building powerful web, desktop, and mobile apps, providing cutting edge solutions to enterprise-level organizations we are hiring! If you are searching for a new career path and a place to call home, we want to hear from you.

At Syncfusion, we provide our employees the necessary tools to deliver the highest quality products and services to our clients around the world.

If you are looking for the opportunity to take your career to the next level, what are you waiting for?

We provide great benefits to our team, including :

• Medical, Dental, and Vision coverage offered
• Employee assistance programs
• Life, AD&D, and Disability coverage offered
• Traditional & Roth 401(K) match program
• HSA match program
• 10 days paid vacation your first year, 5 paid sick days, 12 paid holidays
• Home internet and gym membership partially reimbursed

Syncfusion is an Equal Opportunity Employer

Syncfusion offers over 1,700 components and frameworks for mobile, web, and desktop development, and we’re confident that our ready-to-deploy enterprise software will help get your products to market faster.

With endless customization options, you can deliver an optimal user experience while saving development time and costs.

We are proud to serve a wide variety of customers, from individual developers to Fortune 500 companies. No matter your needs or your budget, we have the tools to help your team succeed.