REU Program Administrator/Administrative Coordinator

Carnegie Mellon University is a private, global research university that challenges the curious and hardworking to deliver work that matters.

Our extraordinary institution has distinctive areas of excellence and a culture marked by ambition and a deep, practical engagement with challenges facing society.

We continue to produce talented alumni and draw faculty and staff eager to be a part of the university’s creative, dedicated and close-knit community.

We place emphasis on practical problem solving, interdisciplinary learning, a transformative spirit, and collaboration.

The Human-Computer Interaction Institute (HCII) is a living laboratory where we investigate the relationship between computer technology, human activity, and society.

Founded in 1993, the HCII is a place where we work to understand and create technology that harmonizes with and improves human capabilities, goals, and social environments through interdisciplinary research and education in design, computer science, and behavioral and social sciences.

We research how people work, play, and communicate within groups, organizations, and social structures, then we design, create, and evaluate technologies and tools to support human and social activities.

We are seeking REU Program Administrator / Administrative Coordinator to join the team. The Research Experiences for Undergraduates (REU) Administrator will be involved in a full cycle of the program, provide administrative support to assigned faculty members and to provide program administrative support for the REU Program.

Core responsibilities include :

• Provide administrative and day-to-day support to faculty research teams.
• Drafting correspondence for faculty approval / or on behalf of faculty member(s).
• Collecting and organizing data, posters and other documents as needed using complex software packages.
• Planning and facilitating of special events, including housing procurement needs for REU program interns.
• Creating and maintaining a filing system for the maintenance of program records
• Creating, updating and maintaining course content, faculty profiles, and / or research project websites using Canvas and HTML.
• Creating and coordinating travel itineraries.
• Performs related duties as assigned.

Flexibility, excellence, and passion are vital qualities within the School of Computer Science Research Department. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU.

Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity.

We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate :

• Ability to provide administrative support.
• Ability to track, manage and maintain information.
• Good comfort in learning and working with a range of software programs unique to academic settings.
• Ability to have good attention to detail, meet deadlines and think critically.

Qualifications :

• High School Diploma / GED.
• Associate Degree is preferred.
• 3-5 years of proven experience in administrative, data entry and office management support.
• Experience with calendar management, managing expenses, and travel coordination is preferred.
• Experience with the MS Office suite of tools.
• Experience working in handling digital content (archives, websites, Sharepoint sites, social media, etc) is valued.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements

Successful background investigation.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are have the opportunity to experience the full spectrum of advantages from to an enticing offering a generous employer contribution.

You can also unlock your potential with and take well-deserved breaks with ample and observed . Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our to help navigate childcare needs, , and so much more!