BILLING MATTER MAINTENANCE ASSISTANT (Indianapolis)

SUMMARY : This position would be responsible for assisting in maintaining matter maintenance for firm matters, pulling cost back-up and preparing invoices for mailing via USPS.

ESSENTIAL DUTIES AND RESPONSIBILITIES : and is familiar with Elite 3E accounting Assist in updating daily notifications of new matter openings to note invoice template formats, rate exceptions, Assist in verifying rates on new matters agreeing to existing matters and noting if Checking for address accuracy including email address if invoice is distributed via If electronic matter, verifying electronic billing information including marking matter as e-billed, selecting E Billing Type, adding electronic reference number and electronic vendor site.

6.Ensure correct invoice template options are Assist in set-up and update of group billing details, if Assist in updating matter PTA codes9.

Responsible for pulling cost back-up as required per client guidelines. 10. Handle preparing invoices for mailing via Operates office equipment including computer, copiers and 10-key Assists with other general accounting responsibilities from time to Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations.

Reasonable accommodation requests may be accommodated, absent undue firm hardship. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED : 1.

Ability to read and write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify Approximately 1-2 years of prior on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment / software with minimum supervision in order to carry out routine accounting duties with minimal Ability to organize and prioritize numerous tasks assigned by supervisors and complete them under time constraints which will include making timely, independent decisions.

Ability to think critically about complex billing situations and propose viable solutions. Ability to respond to requests requiring analysis of client billing histories and other basic financial Requires the ability to work with highly confidential information and to ensure such confidentiality is always maintained.

5.Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, clients and staff to provide information with ordinary courtesy and Demonstrated exemplary track record in the handling of (personal and / or business) fiscal responsibilities and Work occasionally requires a high level of mental effort when performing a high volume of clerical tasks and performing other essential Work may occasionally require more than hours per week to perform essential duties of the job description is intended to describe the general requirements of this position.

As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job.

Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice WORKING CONDITIONS : 1.

Normal law office environment with little exposure to excessive noise, dust, temperature and the above is intended to describe the general content of and requirements for the performance of this job.

It is not to be construed as an exhaustive statement of essential functions, responsibilities or Employment Opportunity and Diversity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and / or physical disability, medical condition, military and / or veteran’s status, genetic information, marital status, sexual orientation, gender identity and / or expression, or any other basis protected by applicable federal, state and local laws.

This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.

The firm complies fully with all federal, state and local equal employment opportunity laws.