Manager, Purchasing Card

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position.

A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

One LSC

Student Focused

• Own It
• Foster Belonging
• Cultivate Community

Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For " is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester.

LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park.

Both are the site for multiple administrative departments and system-wide training programs.

Location address is 5000 Research Forest Drive, The Woodlands, TX 77381 .

Job Description

PURPOSE AND SCOPE :

The Manager, Purchasing Cards is responsible for overseeing staff involved in implementing specific activities or processes.

This role plays a pivotal role in administering the system-wide Purchasing Card program and is responsible for ensuring compliance with system policies and procedures as well as State / Federal laws.

Manages, oversees, and assumes accountability for activities of the Purchase Card Program including implementation, training, appropriate use of the card, and auditing Purchase Card transactions.

Makes decisions guided by policies, procedures, and business plans.

ESSENTIAL JOB FUNCTIONS :

• Interviews, hires, evaluates, and manages performance of full-time and part-time employees within the department. Provides timely feedback and coaches team to hit key performance metrics
• Supervises the daily activities of business or technical support or production teams. Sets priorities for the team to ensure task completion, and coordinates work activities with other supervisors
• Collaborates with staff to maintain effective communication and accessibility of purchasing card information for all employees.

Develops and facilitates P-Card training programs to ensure compliance. Acts as the subject matter expert for system-wide purchasing card requirements and adherence

Continuously reviews P-Card related policies and procedures manual for accuracy and efficiency. Advises senior leadership regarding strategic initiatives and assists in the development, review, and recommendation of policy;

plays a strong role in evaluating, planning, developing, and implementing administrative best practices

• Consistently communicates with the card provider company to remedy any issues (card limits, card issues, etc.) to ensure program runs seamlessly
• Supports audits on selected accounts; facilitates document archiving and retrieves documents requested for financial audits
• Create business relationships and builds rapport with other community college P-Card / Travel managers on current policies, procedures, and guidelines to ensure LSC is consistent with others in LSC's peer groups
• Plays a leadership role in working collaboratively on problem resolution and critical tasks with processing-department heads, including Accounting, Accounts Payable, Procurement as well as Vice Presidents of Administration at LSC campuses
• Assists employees with paperwork completion as needed. Audits all paperwork for accuracy and ensures compliance with policies and procedures
• Addresses customer inquiries, concerns, and feedback to improve the overall experience, informing leadership of complex issues, suggestions, or requests
• Ensures exceptional customer service for all faculty, staff, and external customers on matters related to the P-Card and P-Card related travel programs.

Develops and implement P-Card related customer service standards and policies

• Tracks departmental budget expenditures for yearly planning of purchases
• Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES :

• Knowledge of accounting (spreadsheet) software skills
• Ability to meet specific daily deadlines
• Excellent written and communication skills
• Excellent interpersonal and facilitation skills
• Ability to work in a diverse college setting
• Excellent problem-solving abilities
• Intermediate skills in computer and database applications

PHYSICAL ABILITES :

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing;

bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS :

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS :

Bachelor's degree and at least 5 years of work experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $58,625- $67,419.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education.

Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer.

The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed :

• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work / life balance.

This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.

Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered : Resume / CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov / E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.