Executive Administrator

Executive Administrator

New Hyde Park, NY

About Us : With 50 years of dedicated service to our communities, Personal Touch has been a trusted provider of home care.

Our priority lies in ensuring exemplary patient care while fostering a supportive and empowering workplace culture for all team members.

Why Choose Us : At Personal-Touch Home Care, we are committed to creating a rewarding and fulfilling experience for our team members.

Our established history and reputation provide a stable and trusted foundation for your career. Join us in positively impacting the lives of our patients and their families.

As a member of our team, you will enjoy a wide range of benefits that enhance your overall well-being and support your career growth. They include :

• Employee Recognition Programs : We acknowledge and celebrate your contributions.
• Comprehensive Health Benefits : We offer an inclusive package with Medical, Dental, Vision, Accident, and Long-Term Disability Coverage to ensure access to quality medical care while promoting overall wellness.
• Generous Paid Time Off : We provide generous paid time off to ensure you can recharge and return to work refreshed, leading to greater productivity and job satisfaction.

We support a healthy work-life balance.

• Retirement Benefits : We offer a 401k plan to secure your financial future and help you save for retirement.
• Life Insurance : We offer company paid life insurance providing peace of mind and financial protection for you and your loved ones.
• Mileage Reimbursement : We make sure you're compensated for your business travel.
• Opportunities for Professional Growth and Development : Empowering you to thrive and grow.
• Employee Assistance Program : Supporting the well-being of you and your family.
• Perks Program : Exclusive deals and offers on products, services, and experiences you need and love.

Job Summary : The Executive Administrator is a high-level administrative professional who provides comprehensive support to senior executives, such as CEOs, COOs, or other C-suite leaders, within an organization.

This role is crucial in ensuring that executives can focus on strategic decision-making and leadership by handling various administrative tasks, managing projects, and facilitating communication across the organization.

Key Responsibilities :

• Administrative Support :
• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.
• Screen and prioritize incoming communications, such as emails, phone calls, and correspondence.
• Meeting Coordination :
• Schedule and coordinate meetings, conferences, and events, including logistics, catering, and technology setup.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Keep meticulous notes on meetings and assignments.
• Ensure all necessary materials and information are available for meetings.
• Communication and Liaison :
• Serve as a primary point of contact between the executive and internal / external stakeholders.
• Draft, proofread, and edit documents, reports, and presentations for the executive.
• Facilitate effective communication within the executive office and across the organization.
• Follow up with team members on all deliverables that are expected of them by the CEO.
• Social Media Management
• Develop and maintain a content calendar, create engaging posts that align with the executive's or organization's goals, and ensure consistent messaging across platforms.
• Monitor social media interactions, respond to comments and messages, and engage with followers to build and maintain a positive online presence.
• Use analytics tools to track the performance of social media efforts, analyze data to refine strategies, and adjust content based on audience insights and engagement metrics.
• Project Management :
• Assist with special projects, research, and initiatives as directed by the executive.
• Track project progress, deadlines, and deliverables, ensuring timely completion.
• Coordinate with various departments to gather information and support project execution.
• Office Management :
• Maintain and organize the executive office, ensuring a professional and efficient environment.
• Manage office supplies, equipment, and technology for the executive office.
• Handle confidential and sensitive information with discretion and professionalism.
• Travel Coordination :
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure compliance with company policies.
• Address any travel-related issues or changes promptly.
• Event Planning :
• Organize and coordinate company events, executive retreats, and other special functions.
• Manage event budgets, vendors, and logistics to ensure successful execution.
• Provide on-site support and troubleshooting during events.

Qualifications :

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint , Outlook) and other relevant software.
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• High level of discretion and confidentiality.
• Professional demeanor and strong interpersonal skills.
• Experience with project management tools and software is a plus.

Working Conditions :

• This position typically operates in an office environment.
• May require occasional evening or weekend work to support executive needs.
• Minimal travel may be required for company events or meetings.

Pay : $75,000-$100,000

We are excited to welcome passionate and dedicated individuals to join our team at Personal Touch Home Care. We're more than just a company, we're a close-knit family dedicated to supporting each other's success and well-being.

Apply now and join us in making a positive impact on the communities we serve.